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Improve Your E-Mail Efficiency

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in HR Management,Management Training,Microsoft Email Outlook


White Paper published by The HR Specialist, copyright 2011


Billions of e-mail messages are sent each day, but one study estimates that the average employee wastes more than 40 minutes a day on worthless e-mail. That doesn't even include the jokes your friends and family forward and the unnecessary messages your colleagues copy to everyone in the office. Here's how you can trim the time you spend on e-mail:

Start with the basics

(Our examples are based on Microsoft Outlook. Check for similar features of your program for managing e-mail.)

  • Turn off the automatic notification of new messages. (In Outlook, go to Tools, Options, Preferences, E-mail Options, Advanced E-mail Options.) Checking too frequently wastes time. Once or twice a day might be enough.
  • Treat e-mail as you should paper: Handle each item only once, and act, file or delete it.
  • Create folders-and subfolders if necessary-to organize m...(register to read more)

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