9 tech timesavers for office managers
Office managers are constantly pressed for time and looking for time-management answers. The sad fact is, most timesaving “secrets” are the best practices you’ve been hearing about since the advent of paper clips.
The trick is, you have to try them out to discover whether they match your work style. And then you have to stick with them to gain the benefits.
Here are 9 timesaving tech tips recommended by office managers:
1. Use the “standby” or “hibernate” feature on your PC instead of shutting it down when you step away for a short time. You’ll be able to resume your work much faster than from a cold start.
2. Find urgent computer files faster by starting file names with numbers. That ensures that the system will list them first among your files.
3. Become a hero to staff members who know only the basic functions of your voice-mail system and other machines by learning the shortcuts and most useful—and underused—features, and then teaching them.
4. Create a simple checklist for common tasks, such as preparing your boss for a business trip. You’ll run through the preparations faster and will be less likely to forget a step, even when you don’t look at the list.
5. Check out faster by using online vendors who store your payment information. Sheetz convenience stores now accept MasterCard PayPass, cards with radio chips that complete transactions when the user simply taps it on a terminal. For sales less than $25, customers don’t have to sign a receipt.
6. Organize a boss’s overflowing inbox by setting up inbox folders labeled ACTION, FYI, READ and PERSONAL. File messages into the folders. Your boss can first review the ACTION folder, then work his way through the rest.
7. Put your browser on your taskbar. Right-click on the taskbar at the bottom of your screen, select Toolbars and Address. Type in the URL you want, and you’ll be able to open up that Web page with one tap on the new taskbar item.
8. Zoom back to the top of a long Web page by hitting the Home button above the arrow keys on your keyboard.
9. Build a cheat sheet. Briefly list the highlights at the front of a hefty file, so someone viewing the contents for the first time can come up to speed quickly.