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Stop regular e-mail purges if a legal complaint flares up

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in Small Business Tax,Small Business Tax Deduction Strategies

Issue: Your policy of periodically deleting business e-mail.

Risk: Courts could penalize your organization if it deletes e-mail messages that relate to a potential lawsuit.

Action: Alert IT to put a "litigation hold" on data destruction as soon as litigation appears likely.

Smart organizations educate their employees about acceptable e-mail use and follow a regular policy of computer-file purging to keep the organization's network free of unnecessary data.

But what if your organization thinks it may be a lawsuit target? Should it keep purging e-mail messages in accordance with your regular policy? The answer, many are surprised to find out, is "No."

E-mail messages are official records that can be summoned in a lawsuit. So, you may have to put a "litigation hold" on e-mail deletion if you think those messages could be important to the case. The same goes for instant messages. Courts will get tough with c...(register to read more)

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