The Office Tech Pro

A Microsoft® Certified Trainer, Melissa Esquibel combines her 25+ years experience in information technology with a background in training, technical writing and business risk analysis. Her goal: To take you from “No, how?” to “Know how!”

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Delete Fearlessly! Sort by sender, subject or organize by conversation. Delete those that are purely social. Even if you spend 5 minutes a day until the end of the year on this task alone, you will probably end up with hundreds of messages you can feel confident about deleting.

Can I hide documents that have a status other than approved in a document library? In fact it’s just a couple of clicks to set this up in an existing library: Navigate to the library that needs this feature. From the Ribbon, click on the Library Settings button. Select Versioning Settings in the General Settings [...]

How to Pivot a Pivot

by on October 15, 2012 11:52am
in The Office Tech Pro

For those with nice clean simple datasets to work with, this might seem like a silly thing to want to do. For those of us who deal with some monster-sized data exports, this could solve so many problems. While you can’t EXACTLY pivot a pivot, in Excel 2010 you can create a data subset with a Pivot Table that can be copied, pasted and “re-pivoted” in just a few clicks.
Multiple Duplicate Worksheets: Click on the first worksheet tab and hold down the Shift key. Keeping the Shift key down, click on the last worksheet. They should all appear white, rather than gray. Now, just start typing. What you do on one sheet will also be on the remaining selected worksheets.

The Clear Formats Button: Did you ever inherit a badly formatted document just wish you could start over? Use Ctrl+A to select all the text and on the Home tab, in the Font group, click the Clear Format button. Now, put in your own formatting!

If you find yourself looking for the most recent/best presentation from which to make a new one, or pondering the question, “Now, how did I do that last time?” it’s time to get familiar with custom PowerPoint templates. The basic steps are pretty straightforward: With the presentation from which you’d like to create a template [...]
I got this question in a SharePoint class this week: How can I take the email addresses out of an email with a huge “To:” line and create a list for SharePoint? Well, here’s how to do it. 1. Create a blank worksheet in Excel, then switch to the Outlook email with the addresses you [...]
If you know what a secondary axis chart is, then you know what a challenge it can be to show disparate values on the same chart. This used to be somewhat cumbersome in older versions of Excel, but with Office 2007 and Office 2010 it’s a piece of cake! For those unfamiliar with the term, [...]
Are you planning a big meeting with lots of moving pieces: Catering, handout materials, AV. Wouldn’t it be great to not have to recreate the meeting attendance data from Outlook to do that? Well here’s how you can. In a meeting where you were the meeting organizer, in the Show group on the Meeting tab, [...]
Want to set up your own desktop theme in Windows 7? If you’ve changed your desktop theme in Windows 7 to one of the available Aero Themes, you might notice that the picture used for your desktop background changes every so often. What you might not know is that you can control how often those [...]
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