The Office Tech Pro

A Microsoft® Certified Trainer, Melissa Esquibel combines her 25+ years experience in information technology with a background in training, technical writing and business risk analysis. Her goal: To take you from “No, how?” to “Know how!”

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Markup from Track Changes First of all, know that whether or not you see editing markup tracked with Track Changes, it’s there. It may show up when exporting to other programs like Adobe. The only way to actually get rid of the markup is to accept or reject the changes.That said, many of you like […]

There’s a little-known tool in PowerPoint called the selection pane. From the Home tab in the Drawing group, locate the Arrange drop down button. Choose Selection Pane at the bottom of the list. The order in which the objects are listed is also the front to back order of the layers. The top most item is at the top of the “stack.” The little eye icons on the right of each layer will make it visible or hide it. This makes it much easier to work with multiple objects that are layered on top of each other and revealed by animation.

Did you just inherit a mess of a document with hard breaks all over the place? Did you know that you can just do aMicrosoft Word find/replace to get rid of them? Try this!

This can be a sticky wicket if you’ve ever inherited a workbook that has charts linking data from several locations. Until you know how its put together, you either don’t change anything, or change one thing and watch all of it fall apart. To address this rather unpleasant choice, let’s first understand how it gets […]
If you have a treasure trove of photos from the office or work site with which you’d like to create slideshow for your holiday gathering, it’s easy to do in PowerPoint.
Did you just do the most amazing thing on your computer, but sure you’ll never remember it again? Try the Problem Step Recorder (PSR) in Windows 7.
If you have a workbook that everyone views a little bit differently, you can automate it, so that everyone just has to click their own button. Even if you are the only one who uses it, but you use it differently for different purposes, this solution would work, too.
If you’ve recently implemented or are thinking about implementing SharePoint in your new Office 365 environment here are a few things that I think are definite improvements.

Say Yes to Archive! When the Archive prompt comes up, just say Yes! You probably don’t realize it, but when Outlook archives an email, it just goes to a separate file structure which is still accessible from the Navigation Pane. This process keeps your Inbox and regular folders clean, neat and current, while still allowing you to easily access your older ones.

In Excel, when you have a 0-first digit zip code, it usually shows up as only the last four digits. So, take a Massachusetts zip code like 02201. If you just type that into an Excel cell it comes up 2201. You could type an apostrophe in front of it, but then it would appear left justified like all other text. There are several alternatives.