Office Technology

Business Management Daily is your source for office technology tips and training. WE provide keyboard-tested advice on Outlook, Excel, PowerPoint and more.

It is said that people only use 10% of their brains. Are you only using 10% of your office technology? We’ll help you unlock the other 90%.

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Facebook and other social net­working web sites are signifi­cantly changing the way people com­mu­ni­cate—and that communication isn’t always merely personal. Em­ployees sometimes post comments criticizing their jobs and employers. Tempting though it may be, think twice before punishing employees for online behavior that you think maligns your organization.

Whether it’s a speedy way to create a bar chart or a trick for switching from one window to the next, keyboard shortcuts can help even the experienced admin knock out work faster. Here are a few of our readers’ faves:

With tons of undiscovered shortcuts, your BlackBerry is master of productivity. Use the following 10 tips to get more done in less time:
One of the simplest and largest cloud storage serv­ices, with 25GB, Microsoft’s Sky­Drive is accessible through a versatile Windows Live account.
Many people shy away from working with Slide Masters because they think they’re too complicated. With the newer versions of PowerPoint, Slide Masters are a breeze.
Forward email with a simple shortcut—hit Ctrl+F ... Move email to folders using Ctrl+Shift+V ... Categorize email automatically.
What’s your reputation at work? Chances are, everyone in your office has a “rep.” The Chirpy One. The Sloppy Dresser. The Bad Breath Guy. Fairly or unfairly, we tend to label people in our minds—and those labels change the way we treat our co-workers.

You might be surprised by the information that exists about you online. Manage your online reputation with these tips from Riva Richmond, a technology writer who recently spoke about the topic on a New York Times podcast:

Some people aren’t comfortable with the 1.15 line spacing, which Micro­soft instituted to improve readability. To change line spacing, right-click on a paragraph formatted in the Normal style and choose Paragraph ...
Think about how you present your PowerPoint slides. Do you cram every­thing on just a few slides? Some­­times, that’s a good thing, for example, when generating self-directed presentations and print collateral. But when you want to make the presenter the star of the show, not the presentation, here are a few things you can do.
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