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Office Technology

Business Management Daily is your source for office technology tips and training. WE provide keyboard-tested advice on Outlook, Excel, PowerPoint and more.

It is said that people only use 10% of their brains. Are you only using 10% of your office technology? We’ll help you unlock the other 90%.

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Forward email with a simple shortcut—hit Ctrl+F ... Move email to folders using Ctrl+Shift+V ... Categorize email automatically.
What’s your reputation at work? Chances are, everyone in your office has a “rep.” The Chirpy One. The Sloppy Dresser. The Bad Breath Guy. Fairly or unfairly, we tend to label people in our minds—and those labels change the way we treat our co-workers.

You might be surprised by the information that exists about you online. Manage your online reputation with these tips from Riva Richmond, a technology writer who recently spoke about the topic on a New York Times podcast:

Some people aren’t comfortable with the 1.15 line spacing, which Micro­soft instituted to improve readability. To change line spacing, right-click on a paragraph formatted in the Normal style and choose Paragraph ...
Think about how you present your PowerPoint slides. Do you cram every­thing on just a few slides? Some­­times, that’s a good thing, for example, when generating self-directed presentations and print collateral. But when you want to make the presenter the star of the show, not the presentation, here are a few things you can do.
Have you discovered all the tools and shortcuts buried within Excel? Hedge your bet by checking out Annette Marquis's list of Excel features, tools and techniques, which we've detailed here...
"Enchant" customers by using Facebook to post pictures of products, employees, customers and more, advises social media expert Guy Kawasaki. A few tips:
The U.S. Small Business Administration last month created a new mobile app that aims to help small business owners gain access to its resources, including listings of counselors and local offices. It also features a start-up calculator.

Odds are your desk is a hub of organization. If that’s the case, you’re in the ideal position to create more value for your company by coaching others on ROO, or Return on Organization. Your task: Identify a few valuable tips, then share your expertise with others by offering a Lunch ‘n’ Learn on the topic, writing an article in the company newsletter or posting tips through e-mail.

Making a change to a currently used style is a piece of cake. Simply format a selection of text that carries the style you want. Then right-click the selection, choose Styles, then update “style name” to Match Selection ...
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