Time Management

Business Management Daily provides time management training that can help you and your office operate more efficiently

We report on time management skills that can dramatically cut down on wasted time during work hours. These techniques will help you get more done at work – and get you home on time.

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A reader writes: “We have tasks assigned to us via e-mail, the phone, in-person, in passing, etc. I carry my notebook and keep it on my desk to jot down assignments and then transfer some tasks to Outlook, but I’m wondering if there is a better, more efficient way to keep track of everything. What are your secrets to staying organized and on top of all your assignments?”

Time is finite. All the more reason to give special attention to managing time blocks on your schedule and the boss’s schedule. Here are two tactics, taken from two executives who use time management to boost their productivity:

When trivial tasks stand like a mountain between you and important assignments, check whether one of these tactics will allow you to plow through them quicker...

Admit it: You’re too busy for all that time-management jazz. You prioritize in your head—who has time to make silly lists? And you’ve tried to block out appointments, but emergencies always throw everything awry.
You're swimming in e-mails, faxes, phone calls, “quick question” interruptions … and it’s only 10 a.m. How are you ever going to finish your day’s work? Here, then, are a few ideas that can help you finish work:

“My senior admin recently asked us what we should discuss during our monthly admin meetings,” a reader wrote. With time at a premium, this is a good point, as there’s an ever-increasing need for groups to get more real work done during regular meetings. Suggestions for making your next admin meeting more productive:

You want to make every hour count, so you plan your day in 15-minute chunks and prioritize your tasks. That’s smart time management, but it doesn’t guarantee you’ll work productively. You’ll operate most efficiently if you banish aimless anxieties and the urge to procrastinate. Here’s a road map to boost your productivity:

Job descriptions are the cornerstone of communication between management and staff. Good job descriptions make sure bosses and employees alike know what kind of performance is expected. They’re the basis of every effective performance-appraisal system. At a minimum, a job description should include these elements:
Providing negative feedback during employee performance reviews is an uncomfortable but necessary part of being a successful manager. Surveys show that employees actually value negative feedback when it’s delivered constructively. But a poor approach can cause resentment and further job disengagement. Follow these tips when giving your next review.

Stever Robbins, who dispenses advice on maximizing your creativity and whipping your e-mail into submission, now is integrating time management and innovation into a coherent system for getting things done. Here are tips from his new guide to working less and accomplishing more:

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