You need record retention guidelines – from organizing personnel files and electronic records retention policies to control document management and more.
Business Management Daily provides personnel records retention guidelines, helping you to improve your hard-copy and electronic record retention.
Each year, new employment laws go on the books and courts write thousands upon thousands of decisions interpreting old laws. Yet, year after year, many HR professionals reach up onto a dusty shelf to hand new employees the same old employee handbook someone wrote years ago—too often without a second of consideration whether the contents still pass legal muster.
Nowadays, IRS auditors ask for your electronic accounting records. But software files often contain data beyond the audit years, and software programs routinely create metadata for every data file created. So how do you keep the IRS from snooping around the personal and confidential business informations contained in those files?
In the name of organization, HR professionals and managers alike have been known to accidentally discard a document, whether paper or electronic, that they shouldn't have. Therefore, in your quest to clean out overflowing file cabinets or e-mail inboxes, take your time.
Employers and HR professionals hear it all the time: You must be prepared to preserve relevant documents and produce them if you are sued. You can take some preparatory steps to ensure that you can comply with inevitable litigation holds and are proficiently primed to assist your attorneys should litigation occur. This list of 22 to-do’s can guide your document and data preservation and retention procedures: