Records Retention

You need record retention guidelines – from organizing personnel files and electronic records retention policies to control document management and more.

Business Management Daily provides personnel records retention guidelines, helping you to improve your hard-copy and electronic record retention.

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Some of our managers keep personnel files that they don’t share with HR. Basically, these are “journals” about their employees. Is that OK, or should everything be kept in a centralized personnel file?

A Plant City woman has filed suit against 5-D Tropical, a Tampa fish farmer and importer, for AIDS discrimination ...

Five former employees who say they were fired for being too old and costly have hit PPG Industries, Inc., the Pittsburgh-based paint, glass and chemical giant, with a class-action lawsuit ...

Q. Must I give employees copies of their reviews, terminations or disciplinary items? They are in their personnel files, but I don’t want them running to an attorney. We are not terminating or disciplining employees with any illegal intent, but these days you can never be too careful. –A.D.

Two facility managers for ChildNet, the agency that runs Broward County’s child welfare system, were fired after being implicated in several thefts at the agency ...

If your managers have been less than consistent about enforcing attendance policies, suddenly sticking to the rules could prompt lawsuits. But you can start enforcing the rules now without triggering trouble if you do it the right way ...

Should your organization buy a computer, pay for Internet access and maintain the equipment that your teleworkers use in their home offices? The federal government recently authorized its agencies do all of that for their teleworkers. And that may be the smart play for your organization, too ...

Q. I support the concept of permitting employees to view their personnel files upon request, but I want to know if any law or regulation requires us to provide access. If so, where can I find out about this law/regulation? I’ve been unable to find the rule, and I’m beginning to suspect that we’ve passed this “law” around so long in HR that we believe it exists. –R.C., Alabama

Your unique vantage point in HR equips you to identify managers with the potential to become company leaders. By sharing your insights with top execs, you'll help build organizational excellence and make yourself more valuable. Use these tips to alert top execs to possible future leaders they might be missing ...

Q. Are we required to let terminated employees come in and view their actual personnel files, or can we copy the information and send it via mail? One of our fired employees has hired an attorney and wants to see her file. —T.M. California

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