Records Retention

You need record retention guidelines – from organizing personnel files and electronic records retention policies to control document management and more.

Business Management Daily provides personnel records retention guidelines, helping you to improve your hard-copy and electronic record retention.

Page 17 of 31« First...101617182030...Last »
There’s no point in completing performance evaluations and suggesting areas in which employees could improve if no one follows up. The best approach is to schedule an interim review for an employee who needs improvement. Then tell him what he needs to do before the next review ...
How carefully do you maintain your company’s personnel files? If they are a mess and don’t include relevant information such as applications, set aside time now to straighten them out! Courts are increasingly ordering employers being sued for discrimination to turn over any arguably related files ...
Have many of your recent promotions gone to members of one sex or some other protected category? If so, take some time now to figure out how that happened. It’s entirely possible that what at first looks like a suspicious “coincidence” that could be misconstrued as discrimination is actually completely innocent ...
Q. We fired an employee based on an eyewitness account of theft. We documented that report and put it in the former employee’s personnel file. That person has now hired an attorney and asked to see the file. We believe we have no obligation to respond. Do we have to turn it over without a subpoena? ...
Q. One of our managers keeps notes of performance issues in a file that he uses for completing performance appraisals. One person he supervises has made a written request to see her personnel file—and specifically asked for information in the manager’s file. Do we have to give the notes to the employee? ...
Retaliation can turn a relative molehill of a discrimination complaint into a mountain of legal trouble. And the retaliation doesn’t have to take the form of something dramatic, such as a firing or demotion. Little things supervisors do can add up to retaliation. But supervisors can’t retaliate if they don’t know about earlier discrimination complaints or pending lawsuits ...

Terminating an employee is probably the hardest thing an HR professional has to do—and the most legally dangerous. To handle terminations well, you need to keep calm, communicate your message without escalating the tension and stick to a plan. Here’s a 10-step course of action ...

Sheila Smith, a former transport aide in the emergency room at Fairview Ridges Hospital in Burnsville, filed an EEOC lawsuit alleging she suffered discrimination and retaliation because she is black. The court found that while the comments made about her  were “abhorrent,” they were made by co-workers, not supervisors, and did not rise to the level of creating a hostile work environment ...
Q. We usually don’t allow our employees to read or comment on their annual evaluations. Instead, we perform a performance review one-on-one and have them sign an acknowledgment that they have discussed their performance. Do we need to provide them with a copy of the evaluation? ...
Q. We recently terminated an employee for inappropriate workplace behavior. About two weeks after his last day of work, I received a letter from him requesting a copy of his personnel file. He did not state why he wanted it (although I can guess), and I’d rather not give him possible ammunition to use against the company in a lawsuit. Are we required to provide terminated employees access to or copies of their personnel files? ...
Page 17 of 31« First...101617182030...Last »