Payroll Management

Ineffective payroll management and shoddy payroll systems can result in personal liability (including JAIL TIME) for non-compliance.

Business Management Daily helps our readers with information on payroll processing and tips on timesheets that will help you to implement payroll programs that pay off.

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Income tax withholding. The state does not conform to the provision in the federal health care reform law that allows employees to continue to pay for their adult children’s health benefits on a tax-free basis until the year those children turn age 27. (Technical Advisory Memorandum, TAM-14)
New-hire reporting. Employers must report whether new hires are eligible for dependent health benefits.
Unclaimed wages. Beginning Oct. 1, 2011, the length of time outstanding paychecks must remain unclaimed before they’re considered abandoned property is reduced to one year, from two years. Employers holding less than $50 in unclaimed paychecks may report the aggregate amount. (Ch. 230, L. 2011) Work authorization. Beginning Oct. 1, 2012, private employers that employ [...]
Child support. Beginning Jan. 1, 2012, employers that have 25 or more employees, and that receive five or more income withholding orders, must electronically remit the amounts withheld. Employers that don’t meet those threshold requirements may opt out of electronic remitting in writing. The requirement to remit electronically may be waived if employers show good [...]
Income tax withholding. The tax commissioner is authorized to adopt rules requiring employers to file and pay their withholding taxes electronically. Employers that can show good cause for not filing electronically would be able to seek a waiver from these rules. (H.B. 153, L. 2011) Minimum wages. For 2012, the inflation-adjusted minimum wage increases to [...]
Child support. Beginning Jan. 1, 2012, the maximum that can be withheld from lump-sum payments to employees will increase to 50% of the payment, up from 25%. (Ch. 317, L. 2011) Family leave. Beginning Aug. 2, 2011, employers that have at least six employees on the payroll each day for 20 weeks during the current [...]
Unemployment insurance. Through 2016, in lieu of laying off at least 10% of employees in one business unit, positive-account employers that have paid wages for 12 consecutive calendar quarters may institute work-sharing plans. Shared-work plans may last for up to 52 weeks. Employees who participate in a shared-work plan may have their hours of work [...]
Unemployment insurance. Beginning in 2011, employers can no longer make voluntary contributions. (Act 63, L. 2011) Work authorization. Within three business days of hire, all private employers (not just employers with 100 or more employees) must use E-Verify to validate the work status of new hires. In addition, general contractors must maintain the contact phone [...]
Payment of wages. Beginning July 1, 2011, em­­ployers that advance employees their wages, agree to lend employees money or allow employees to charge personal items on company credit cards may offset those amounts against employees’ future wages. Employees must sign written agreements prior to the transaction allowing the offsets. Employers must provide employees with written [...]
Child support. Beginning Sept. 1, 2011, em­ployers with at least 50 employees (was 250) must electronically remit withheld child-support payments. Employers with fewer than 50 employees may remit electronically. Employers that have received medical-support notices have 40 days (was 30 days) to notify the sender that the child has been enrolled in the group health [...]
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