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Payroll Management

Ineffective payroll management and shoddy payroll systems can result in personal liability (including JAIL TIME) for non-compliance.

Business Management Daily helps our readers with information on payroll processing and tips on timesheets that will help you to implement payroll programs that pay off.

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Question: What should employers do if the only ID number they have for an employee is an Individual Taxpayer Identification Number (ITIN), and not a Social Security Number (SSN)?
Employees are entitled to their wages—and they can’t be forced (or persuaded) to turn over tax refunds to an employer.
Q. Over the past six months, we have made several attempts to mail a former employee her last paycheck by certified mail. We believe we have the correct address because we mailed her other items by regular mail during this period and none has been returned. What legal obligations do we have, if any, to get this check to her?
Question: We owe wages to a former employee who died this year. To whom do we make the check payable? What about filing a W-2?
It’s not exactly WikiLeaks, but Payroll administrators who are distressed over other employees’ alleged violations of the tax code can work with the IRS’ Whistleblower Office to expose tax law violators. Final regulations set some of the ground rules for cooperating with the IRS in whistle-blower investigations.
A federal appeals court has upheld the conviction and 21-month prison sentence of an employee who filed W-4 forms on which he falsely claimed an exemption from income tax withholding. The ruling raises the ante for tax protesters who commit W-4 fraud.
If you’ve filed Form 941-X or another amended return, and you must make a tax payment for an old calendar quarter, you may use the IRS’ Electronic Federal Tax Payment System (EFTPS).
Under most states’ wage payment laws, each failure to provide a pay stub to an employee counts as a separate violation. A new court ruling shows how liability can add up quickly … and it serves as another cautionary tale about mislabeling employees as independent contractors.
The IRS, through its Questionable Employment Tax Practices initiative, is successfully working with states on worker misclassification issues. However, one agency with which the IRS doesn’t work well is the DOL’s Wage and Hour Division, according to a GAO report.
Q. Does asking independent contractors to complete a time sheet jeopardize their contractor status?
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