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Payroll Management

Ineffective payroll management and shoddy payroll systems can result in personal liability (including JAIL TIME) for non-compliance.

Business Management Daily helps our readers with information on payroll processing and tips on timesheets that will help you to implement payroll programs that pay off.

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Unemployment insurance. Beginning in 2011, employers can no longer make voluntary contributions. (Act 63, L. 2011) Work authorization. Within three business days of hire, all private employers (not just employers with 100 or more employees) must use E-Verify to validate the work status of new hires. In addition, general contractors must maintain the contact phone [...]
Payment of wages. Beginning July 1, 2011, em­­ployers that advance employees their wages, agree to lend employees money or allow employees to charge personal items on company credit cards may offset those amounts against employees’ future wages. Employees must sign written agreements prior to the transaction allowing the offsets. Employers must provide employees with written [...]
Child support. Beginning Sept. 1, 2011, em­ployers with at least 50 employees (was 250) must electronically remit withheld child-support payments. Employers with fewer than 50 employees may remit electronically. Employers that have received medical-support notices have 40 days (was 30 days) to notify the sender that the child has been enrolled in the group health [...]
Income tax withholding. The phrase “Internal Revenue Code” means the federal tax code in effect for the 2010 tax year. (Act 45, L. 2011) Minimum wages. For 2012, the inflation-adjusted minimum wage increases to $8.46 an hour, up from $8.15.
Income tax withholding. Beginning July 1, 2011, employers that file on a semiweekly basis must file all returns and make payments electronically. Beginning Jan. 1, 2012, employers that file at least 50 W-2s must e-file using Web Upload or iFile. Employers filing fewer than 50 W-2s may e-file. Work authorization. Beginning Dec. 1, 2013, em­­ployers [...]
Family leave. The state’s paid family leave law, which was to have become effective on Oct. 1, 2012, will now become effective on Oct. 1, 2015. (S.B. 5091, L. 2011) Minimum wages. For 2012, the inflation-adjusted minimum wage increases to $9.04 an hour, up from $8.67.
Income tax withholding. Employers filing at least 50 W-2s must file those forms electronically. The old electronic-filing threshold was 250 forms. Employers must withhold $2.50 per quarter from all employees who work within the city of Parkersburg’s corporate limits. Amounts must be remitted quarterly to the city. Employers must keep records for seven years.

The holidays are nigh—a time filled with goodwill toward all. Except maybe for you, as you’re charged with handling a bonus payroll, in addition to the regular payroll. If holiday bonuses are in your company’s future, be sure to cover these bases.

Income tax withholding. The phrase “Internal Revenue Code” means the federal tax code as amended and in effect on Jan. 1, 2011. (H.B. 40, L. 2011)
The IRS wants agents who file their clients’ Forms 941 to please color within the lines on Schedule R, Allocation Schedule for Aggregate Form 941 Filers.
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