Payroll Management

Ineffective payroll management and shoddy payroll systems can result in personal liability (including JAIL TIME) for non-compliance.

Business Management Daily helps our readers with information on payroll processing and tips on timesheets that will help you to implement payroll programs that pay off.

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While everyone else is watching college basketball’s “March Madness,” paper W-2 filers will be at their desks sorting through those forms for errors and preparing to file W-2c forms. W-2 e-filers have until April 1 to file their original W-2s with the SSA, but even this extra time won’t be enough to avoid the W-2c hook if errors are discovered after filing.

It’s a frustrating fact of payroll life: Employees lose their W-2s. Here are tips for controlling the reissued W-2 process.
Q: We have some very thick payroll files, so we’re wondering what we need to keep and for how long. We’d also like to confirm that time cards must be kept for seven years.
Well, it took the IRS long enough, but it finally released the official inflation-adjusted figures for 2013. Here’s the roundup.
Despite plenty of new high-tech options, good old-fashioned paper time sheets remain the most popular way to record how many hours employees work, according to a recent HR Specialist poll.
Daylight saving time begins at 2 a.m., March 10. Graveyard-shift workers, there­­fore, will actually work only seven hours that day.
Natural disasters can bring business to a standstill. It’s critical to maintain redundant systems to avoid losing payroll records and preserve the ability to issue paychecks.
Q. Some of our employees punch in 30 minutes before their shifts are scheduled to begin, and by doing so, they’re racking up overtime. They’ve been told many times not to do this, but they don’t listen. Do we have to pay them for the time after they clock in but before their shifts begin?
To determine what works in providing medical care, the Affordable Care Act health care reform law created the Patient-Centered Outcomes Research In­­sti­­tute. For seven plan years, it will be funded with fees on plan sponsors of self-insured plans, including retiree-only and COBRA plans.

Timely mailing is timely filing. This “postmark rule” applies to documents sent to the IRS or Tax Court via the U.S. Postal Service, and to certain services provided by IRS-designated private delivery services. Warning: If you’re going to use a private delivery service, be sure that the IRS has sanctioned that particular service.

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