Office Management

Who’s there to organize the office organizer? Business Management Daily helps admins with dealing with bosses, records retention, and other key tasks.

We provide thousands of articles to help admins and office management staff through better meeting management, improved time management, and much more.

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The monthly department meeting is next week, and you've already heard from four people who want to appear on the agenda. You expect a few more to chime in. It's your job to create an agenda that affords adequate time for each item, as well as to make sure the meeting runs smoothly and ends on time. Your best approach? Annette Marquis, co-owner of TRIAD Consulting, recommends building an adjustable meeting-agenda template in Excel.

Q. We would like to institute a rule subjecting em­­ployees to discipline for clocking in late. Are we permitted to do this even though we round our employees’ time to the nearest quarter-hour?
If you’ve ever wanted a new challenge to keep your administrative job from feeling “same old, same old,” consider how Catherine Russell must feel. She has played the same role in an off-Broadway play for 25 years. She offers good advice for staving off the feeling that your work is repetitive:

Questions to pose when you’re feeling stuck or overwhelmed: 1.  Ask, “Who?” not “How?” 2.  Ask “What’s essential?” 3.  Ask “When?”

Fifty percent of a company’s paperwork can usually be eliminated, without disrupting business. How can you help reduce the distraction of unnecessary paper piles?
To offset the cost of three new free-trade agreements, the Trade Adjustment Assistance Extension Act of 2011 requires states to beef up their unemployment and new-hire reporting laws. Both provisions will affect your payroll operations.
How do you make sure a task gets done? Peter Bregman, author of 18 Minutes, believes we ought to make appointments with ourselves in order to accomplish things. “We should all be working off our calendars, not our task lists,” says Bregman.
Strike the right chord with a new boss by trying these tactics from other experienced administrative pros:
Sorting through files can seem like an archeological dig. Every time someone new comes in, that person doesn't understand the previous system and builds a new set of files—electronic and paper—on top.

When the meeting participants are mostly VIPs, scheduling can be a hairy process, says executive assistant Trisha Heil. Currently, she offers attendees a basic date-filled chart, so they can narrow down the choices to a mutually convenient time and date. But what do other admins do?

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