Office Management

Who’s there to organize the office organizer? Business Management Daily helps admins with dealing with bosses, records retention, and other key tasks.

We provide thousands of articles to help admins and office management staff through better meeting management, improved time management, and much more.

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Most people think the key to being productive is working flat-out 100% of the time. Not so, according to John Zenger, former chairman of the Times Mirror Group. Zenger, who has studied highly productive people, says they:

Employee lawsuits often use personnel files as evidence of wrongdoing by employers. Among the critical HR record-keeping issues involving personnel files are what to include in an employee file, what to maintain in separate files, and how long to retain different types of information.

Businesses must stay abreast of an alphabet soup of federal laws—ADA, ADEA, FMLA and so forth—each with its own requirements. Further complicating matters, most states have their own laws that override the federal requirements. To comply, you first must know which laws apply to your business, based on the number of people you employ ...

The monthly department meeting is next week, and you've already heard from four people who want to appear on the agenda. You expect a few more to chime in. It's your job to create an agenda that affords adequate time for each item, as well as to make sure the meeting runs smoothly and ends on time. Your best approach? Annette Marquis, co-owner of TRIAD Consulting, recommends building an adjustable meeting-agenda template in Excel.

Q. We would like to institute a rule subjecting em­­ployees to discipline for clocking in late. Are we permitted to do this even though we round our employees’ time to the nearest quarter-hour?
If you’ve ever wanted a new challenge to keep your administrative job from feeling “same old, same old,” consider how Catherine Russell must feel. She has played the same role in an off-Broadway play for 25 years. She offers good advice for staving off the feeling that your work is repetitive:

Questions to pose when you’re feeling stuck or overwhelmed: 1.  Ask, “Who?” not “How?” 2.  Ask “What’s essential?” 3.  Ask “When?”

Fifty percent of a company’s paperwork can usually be eliminated, without disrupting business. How can you help reduce the distraction of unnecessary paper piles?
To offset the cost of three new free-trade agreements, the Trade Adjustment Assistance Extension Act of 2011 requires states to beef up their unemployment and new-hire reporting laws. Both provisions will affect your payroll operations.
How do you make sure a task gets done? Peter Bregman, author of 18 Minutes, believes we ought to make appointments with ourselves in order to accomplish things. “We should all be working off our calendars, not our task lists,” says Bregman.
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