Office Management — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Page 223
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Office Management

Who’s there to organize the office organizer? Business Management Daily helps admins with dealing with bosses, records retention, and other key tasks.

We provide thousands of articles to help admins and office management staff through better meeting management, improved time management, and much more.

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Gov. Arnold Schwarzenegger recently signed California’s new law allowing military spouses to take leave. The law requires some employers to provide up to 10 days of unpaid leave to the spouse of a qualified member of the U.S. armed forces, National Guard or reserves. Here are employer guidelines on exactly how to administer this new entitlement ...

Q. We’re drowning in paper and would like to go paperless. Can we create strictly electronic personnel and payroll records? — T.P., Indiana ...

If you don’t mean it, then don’t say it. A simple enough rule to live by. One employer recently learned the hard way that breaking a promise can extend an employee’s time period for filing a lawsuit under the Fair Labor Standards Act (FLSA) and cause the employer to owe more in damages. Here’s a breakdown of why.

Your boss says we should close America’s borders to all Muslims.

If you want to avoid airing your organization’s dirty laundry in public, take note: Before you turn over a copy of an employee’s personnel record, go through the file carefully. Remove any correspondence between the HR office and your attorney. It is technically privileged communication ...

Plan sponsors may have to invest employees' 401(k) contributions themselves when employees elect to participate in the plan and designate an amount to be withheld, but fail to make investment choices; when employees roll over assets from another employer's plan and likewise fail to give investment direction; when employees are automatically enrolled into the plan; and when the plan changes investment options, but employees fail to make new designations. Normally, fiduciaries are liable if these default investments don't pan out. Final regulations relieve fiduciaries from liability for default investments when certain notice and investment standards are met. Bad news: Two common default investments — stable-value funds and money-market funds — generally don't garner protection from fiduciary liability under the final regs.

Q. We have several supervisors who insist on keeping their own private files on employees in their departments, especially to record absences and comp days. Is this legal? ...

Q. We have an exempt employee who is consistently late a few times a week, arriving anywhere from a few minutes to a couple of hours late. Can we discipline him for being consistently late? In addition, can we require him to work at set times—for example from 9 am to 5 pm? ...

The FMLA allows employers to designate time off as FMLA leave even if employees want to use other time off (such as vacation and personal days) to deal with serious health issues. But be careful—if the time off turns out to be for a health condition that wasn’t serious and you later deny FMLA leave because the employee has none in the bank, she can charge you with interference with her FMLA rights ...

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