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Q. Are we required to allow employees to inspect their personnel files? Must these files be retained at each office (rather than at a centralized location)? ...
Proposed regulations would require all 401(k) plans and other defined contribution plans, not just plans that choose to comply with Section 404(c) of ERISA, to disclose uniform and basic information to plan participants and beneficiaries. Information required to be disclosed, including fees, would have to be furnished in a comparative format (e.g., a chart). Plan sponsors that employ third-party administrators should work with them to ensure that new disclosure duties will be satisfied. Plan sponsors that administer their own plans must review their disclosure practices, and decide how fees will be broken out, calculated, and disclosed. The regs are proposed to become effective for plan years beginning January 1, 2009.