Office Management

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The omnibus spending bill that President Obama signed Dec. 18 did more than fund the federal government for 2016 and delay implementation of the Affordable Care Act’s “Cadillac tax.” The massive legislation—it’s both a tax bill and an appropriations bill—addresses hundreds of measures affected by the federal budget.
By Feb. 1, employees must receive their W-2s, and the IRS must receive your fourth-quarter Form 941 and Forms 940 and 945 (a Feb. 1 postmark is OK, too). So let’s get cracking.
Use this worksheet to reconcile your four quarterly 941s and W-2s, so the amounts you report to the SSA and the IRS match.
The IRS has released the tax information employees need to more closely match their 2016 withholding to their 2016 income tax liability.
The opening of tax season is a bonanza for identity thieves. The IRS and state tax agencies are determined to cut down on so-called stolen identity refund fraud, or SIRF for short. You can catch this wave, too, and help employees guard their personal identifying information.
The IRS has released the 2016 Notice 1036, which contains the official 2016 withholding allowance amounts, the amount to add to nonresident alien employees’ wages for calculating their income tax withholding and the percentage method withholding tables.
The IRS has released guidance covering an assortment of issues under the Affordable Care Act, including how certain cafeteria plan flex contributions affect affordability, adjustments to the affordability safe harbors and penalty relief for failing to file correct Forms 1095-C/1094-C or 1095-B/1094-B.
Groundhogs scurry back home after they see their shadows. You have no such luxury. Paper W-2s are due to the Social Security Administration by the end of the month; e-filed forms are due by March 31. This checklist applies to e-filers who are using the SSA’s EFW2 filing specs.
The IRS is a prodigious publisher. Here are digests of two Legal Memoranda.
Odds are your company has a website. If you’re thinking of enhancing that website, say, with employee-written blogs, be careful. A federal trial court provided a stark reminder of the Fair Labor Standards Act’s rule that nonexempts can’t volunteer any time to their employers when it ruled that a nonexempt who volunteered to write a company blog can pursue her claim for unpaid overtime.
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