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Q: An employee’s Social Security card lists her first name as “Michelle.” She says this is a mistake, and her name is really spelled “Mechelle.” When I told her that she needed to get a replacement Social Security card, she said that the Social Security Administration told her that she would need to first have her name changed in court before a replacement card could be issued. This sounds fishy to us. Does the SSA care about first names?
The IRS made quite a splash when it concluded in an Affordable Care Act FAQ that all employers, regardless of size, that didn’t have a group health plan, and that instead reimbursed employees for their costs to buy health insurance either on or off the individual health exchange, would be liable for $36,500 in self-assessed excise taxes. We’ve taken some time to sort this all out.
Whether the scare-mongers are right in predicting that the flu will decimate workplaces this winter is anyone’s guess. Nevertheless, the Fair Labor Standards Act has a lot to say about your sick-time policies.
Use this worksheet to reconcile your four quarterly 941s and W-2s, so the amounts you report to the SSA and the IRS match.
You have an extra weekend to ensure that employees’ W-2s are correct. Since Jan. 31 is a Saturday, employees must receive their W-2s by Monday, Feb. 2, 2015. The IRS must receive your fourth-quarter Form 941, and annual Forms 940, 944 and 945 by that date, too. Here’s what you need to do now.
Under final tax regulations, employees who aren’t traveling away from home overnight, but who stay overnight at a local hotel, may have their substantiated lodging expenses reimbursed as a tax-free working condition fringe benefit, provided you have a bona fide reason to require them to stay overnight at the hotel.
So-called excepted benefits—limited-scope dental and vision benefits—are exempt from the Affordable Care Act’s requirements to provide affordable group coverage that provides minimum value. Final ACA regulations modify those benefits, and add long-term care benefits and certain employee assistance plans into the excepted benefits category.
Don’t let a handful of people dominate your next brainstorming session. Use a round-robin technique to ensure that everyone participates and no one wields too much influence.
Do you want to impress your boss? Utter these phrases regularly—and back them up with action—and you will be seen as a star employee:
When you need to ask others to change behavior that is adversely affecting your work, follow this advice.