Office Organizer

Our document management tips and inventory management ideas will he you become a more effective office organizer

With our help, file organizing and file management will be easier than ever. The office filing techniques provided by Business Management Daily will get you organized – and get you noticed.

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In a perfect world, office equipment would never break. Colleagues would be as dependable and timely as a Swiss train. And creating a foolproof schedule for a project would be a cinch. But in the real world, well, not so much. What happens to that disciplined road map—your schedule—when you hit unexpected snags, as you’re bound to do?

In sharp contrast to optimistic forecasts that technology would rid your company of the “paper monster,” computers seem to have exacerbated the problem. Now, you’re sending, receiving and storing information electronically and printing copies—lots of copies. You may be able to live with the mess, but what will happen someday if you need to get your hands on one of those documents?

Odds are your desk is a hub of organization. If that’s the case, you’re in the ideal position to create more value for your company by coaching others on ROO, or Return on Organization. Your task: Identify a few valuable tips, then share your expertise with others by offering a Lunch ‘n’ Learn on the topic, writing an article in the company newsletter or posting tips through e-mail.

Your boss has a “hands-on” work style that demands all files stay nearby. So how do you help a boss whose office is drowning in paper? Here are tips for organizing a paper-strewn office:
Whether your office has sophisticated scheduling software, day planners for everyone or no formal calendar management at all, a few visual reminders can keep everyone running on time...

American workers can access the Internet, email, instant messaging and other forms of electronic communications from anywhere at anytime. While electronic communication helps people do their jobs, it also leaves a trail. A telephone conversation relies on the memory of two participants, but email and IM discussions can be preserved for years to come. And, given the casual way so many people fire off email these days, that can spell legal trouble for employers.

No company can function without maintaining a variety of records. To control this massive proliferation of files, you must develop a records management system that you can refer to daily to decide what you must keep and what you can toss.

If Angie Fuller hadn’t discovered the Standard Operating Procedure manual her predecessor left, she wouldn’t have known how to do her job. Once she’d settled into her new position, she began updating the SOP manual to accurately reflect her evolving role. Follow Fuller’s tips to create an SOP manual for your role.

Finding out that someone with your title and job description makes more money than you can rattle your nerves. Here’s how to handle it:
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