Taking minutes wasn’t getting any easier for Terri Michaels, even after years of practice. “I had become wordy, and the minutes were sometimes eight pages. Each new director or company wanted them done differently,” she says. Finally, she enrolled in a workshop, and things changed. Now she uses these 10 best practices:
Successful meeting management is a cornerstone of good office management – and that’s where Business Management Daily can help.
From thorough meeting event planning to taking minutes that accurately reflect the content of the meeting, our checklists and articles help improve your meeting management.
The monthly department meeting is next week, and you've already heard from four people who want to appear on the agenda. You expect a few more to chime in. It's your job to create an agenda that affords adequate time for each item, as well as to make sure the meeting runs smoothly and ends on time. Your best approach? Annette Marquis, co-owner of TRIAD Consulting, recommends building an adjustable meeting-agenda template in Excel.
When the meeting participants are mostly VIPs, scheduling can be a hairy process, says executive assistant Trisha Heil. Currently, she offers attendees a basic date-filled chart, so they can narrow down the choices to a mutually convenient time and date. But what do other admins do?
“I hate taking minutes. What do I write down? How do I know what’s important?” Streamline your minute-taking by recording notes as bullet points. Distill any conversation down to its essentials.
Defer judgment ... The more ideas the better ... Bosses, don’t hijack the discussion. These are among the top rules of a productive brainstorming session. Before a team even begins the meeting, though, be sure to set up the room for maximum effectiveness: