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Meeting Management

Successful meeting management is a cornerstone of good office management – and that’s where Business Management Daily can help.

From thorough meeting event planning to taking minutes that accurately reflect the content of the meeting, our checklists and articles help improve your meeting management.

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You’re taking minutes in a meeting when the conversation suddenly goes off topic. Or two attendees begin to argue. To what extent should you capture the conversation? Joan Burge, founder and CEO of Office Dynamics, offers these tips for turning meeting conversations into a valuable road map—even when the conversation is difficult to track.
Keep your bosses happy, your meetings on track and bring more value to your role as an admin with these tips on meeting management.

The monthly department meeting is next week, and you've already heard from four people who want to appear on the agenda. You expect a few more to chime in. It's your job to create an agenda that affords adequate time for each item, as well as to make sure the meeting runs smoothly and ends on time. Your best approach? Annette Marquis, co-owner of TRIAD Consulting, recommends building an adjustable meeting-agenda template in Excel.

When the meeting participants are mostly VIPs, scheduling can be a hairy process, says executive assistant Trisha Heil. Currently, she offers attendees a basic date-filled chart, so they can narrow down the choices to a mutually convenient time and date. But what do other admins do?

“I hate taking minutes. What do I write down? How do I know what’s important?” Streamline your minute-taking by recording notes as bullet points. Distill any conversation down to its essentials.

Defer judgment ... The more ideas the better ... Bosses, don’t hijack the discussion. These are among the top rules of a productive brainstorming session. Before a team even begins the meeting, though, be sure to set up the room for maximum effectiveness:

By changing the way attendees show up for meetings, you can help transform the work that happens inside of them. Help team meetings run more smoothly by making sure attendees come into the meeting room ready to engage. Try these two tips.
Creating meeting agendas just got a lot easier with MeetingMix, online software that helps set agendas and track minutes.
One way you can help team meetings run more smoothly is to make sure attendees come to any meeting ready to engage. Try these two tips from Al Pittampalli, author of Read This Before Our Next Meeting:

When you’re planning a day-long meeting, having the right food and beverages keeps attendees’ minds sharp. But those costs can add up. Here’s savvy advice on appeasing attendees’ palates while trimming your meal budget:

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