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Meeting Management

Successful meeting management is a cornerstone of good office management – and that’s where Business Management Daily can help.

From thorough meeting event planning to taking minutes that accurately reflect the content of the meeting, our checklists and articles help improve your meeting management.

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The best meetings don’t happen by accident. For Al Pittampalli, author of Read This Before Our Next Meeting, the key to worthwhile meetings is to distribute relevant material to participants ahead of time, and hold them accountable for reading the content.

If you want to get the most for your money when booking meeting or event space, you need to negotiate, says Anthony Coyle-Dowling. Don’t just accept the price you’ve always paid for the place you usually use or take the first price you’re quoted at a new location.

High-speed presentations, rambling discussions, unclear decisions, and vague action items at meetings without agendas make life hard for meeting note-takers, writes Lynn Gaertner-Johnston. Here are a few of her tips for organizing meetings that are easier to record.

You want to cover as much as possible, but marathon meetings take up valuable business hours and often leave participants frustrated or bored. Achieve better results in less time with these three strategies:

“Most meetings start late, run long and don’t achieve much,” says management consultant Mike Richardson. He offers these tips for developing productive meetings that accomplish your objectives:

Let’s say you have a meeting scheduled to discuss resolving customer complaints. To prepare for the meeting, attendees search their inboxes and network drives to find related files they’ll need to begin visualizing a process. By inserting some of these objects into the meeting notice, you can help attendees better prepare for the meeting.

Few things annoy office workers more than unnecessary and un­­pro­­ductive meetings, surveys find. People wander off topic, send texts instead of listening, and behave in all sorts of dysfunctional ways. Keep your team meetings on task by adopting a few techniques.

If some­­one calls to reschedule an appointment, suggest the same day and time one week later.
A consultant who was running a daily meeting for 20 employees at an insurance company noticed that he had two ramblers taking his meetings off track. Solution? He brought chocolates into the meeting ... and trained the ramblers to stick to the agenda.
Nowadays, executives more often are meeting virtually, through instant messaging, video chat and other tools. Here's how to organize a virtual meeting, and prepare participants to get the most out of the session.
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