Decipher the legal rules for filing, retaining, protecting and destroying e-records.
Electronic HR Records: Compliance & Best Practices Workshop
If you thought the “paperless office” would make your job easier, think again. Keeping up with electronic records as well as paper documentation has actually made your job twice as complex … and twice as legally dangerous.
Many new HR laws and regulations carry stringent rules on electronic records – and stiff penalties for noncompliance. And you can be sure that a savvy plaintiff’s attorney will pounce on any electronic sins of commission OR omission.
Employers across the country are scrambling to decipher the legal rules for filing … retaining … protecting … and destroying their e-records. And each decision seems to lead to another question (Must I keep hard copies, too? Do the “separate files” rules also apply to electronic personnel records? Is “delete” the same as “destroy”?).
With Electronic HR Records: Compliance & Best Practices Workshop, attorney and nationally recognized record-keeping expert Joe Beachboard will examine today’s (and tomorrow’s) electronic record-keeping issues, providing practical advice on communicating your policies to managers.
Electronic HR Records: Compliance & Best Practices Workshop will cover:
1. Record Retention: What, Where and For How Long?
How electronic retention rules differ from paper standards
How to know when it’s safe to scan a document and dump the paper original
Retention policy changes needed due to Lilly Ledbetter Fair Pay Act requirements
The best methods for keeping records safe and secure
Electronic I-9s: How to comply with the strict new federal rules on completing, signing and retaining
The four steps you must include in your electronic I-9 program
2. Enforceable Agreements: What’s Legal in the E-world
Legal requirements when allowing individuals to complete applications online
What counts as a “legal” electronic signature
When can you change company policies via email?
The key steps to an effective electronic records management system
3. E-Discovery and Information Management
Which records you must be prepared to produce if hit with a legal complaint
What’s a “litigation hold” and when are you required to apply it to your electronic records disposal?
The safest way to dispose of electronic HR records – and the questions to ask yourself before you do so
How little-known Federal Rules of Civil Procedure should alter your policy for storing and deleting company emails
These days, 70% of corporate records are stored electronically. Those electronic records can be your best legal friend … or your worst enemy.
When it comes to electronic records, mistakes are easy to make – and very expensive to undo. Find out how to avoid the legal pitfalls in electronic document collection, storage, retention and disposal with Electronic HR Records: Compliance & Best Practices Workshop.
Pat DiDomenico Editorial Director, HR Specialist
P.S. Your satisfaction is unconditionally guaranteed. If Electronic HR Records: Compliance & Best Practices Workshop fails to meet your needs, we will refund every penny you paid — no hassles, no questions asked.
Hear a Free 90-Second Clip of Electronic HR Records: Compliance & Best Practices Workshop from Joseph L. Beachboard:
About Your Speaker:
Joseph L. Beachboard, a shareholder with the law firm of Ogletree, Deakins, Nash, Smoak & Stewart, P.C., is a nationally recognized expert on employment law. He speaks regularly at national HR conferences and has been quoted in publications such as The Wall Street Journal, Los Angeles Times and National Law Journal. In addition to counseling employers on employment law and records management, Mr. Beachboard serves as the moderator of the annual Labor and Employment Law Advanced Practices (LEAP) Symposium. He is also the editor of the HR Specialist: California Employment Law newsletter.
Who Should Listen:
Supervisors and managers
This recording has been approved for 1.25 credit hours toward PHR and SPHR recertification through the Human Resource Certification Institute (HRCI).
"The use of this seal is not an endorsement by HR Certification Institute of the quality of the program. It means that this program has met HR Certification Institute's criteria to be pre-approved for recertification credit."
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