Question: “What would be a few good agenda items to discuss at our next administrative professionals meeting?  No one really wants to say anything, and therefore, the individual departments do not share any new ideas or updates on their activities. Do you have any sample agendas to share?” — Victoria

Question: "I have hard copy files labeled under "Dr." Do I file first under “D” or do I file under the doctor's name?" — Anonymous
 

The morning after election day 2009 was probably not a particularly fun one in the White House. As noted in a first rate summary by John F. Harris and Jonathan Martin in Politico, the outcomes of the Virginia and New Jersey gubernatorial races and even the New York City’s mayor race didn’t really go the President’s way. As an historical analysis by Ruth Marcus in the Washington Post points out, it’s important to not over interpret the results,  but one thing about the 2009 election results does seem clear. Voters who identify themselves as independents are looking for  leaders who seem to address the issues that are most important to them. 

As an example, since I live in Virginia, I had a pretty direct line of sight into the governor’s race here.  The winner, Bob McDonnell, ran a very effective straight down the middle campaign centered on jobs, transportation, taxes and government spending. His opponent, Creigh Deeds, seemed to never get any traction on explaining exactly what his priorities would be if he was governor. (See Dan Balz's post election analysis in the Washington Post for more on this.)

In connecting the dots on the different races, I find myself looking for some common denominator lessons we can learn about effective leadership communications.  After all, that’s what a campaign is ultimately about.  In reviewing this week’s results, I’ve come up with four questions that I think leaders need to address either implicitly or explicitly if they hope to win over their followers. These strike me as important questions for any leader – not just political candidates – to address when they’re attempting to mobilize people in a challenging situation. Here are the questions:

Question:  My supervisor, “Jake,” is infatuated with me. He vies for my attention and pouts when I insist on keeping our relationship strictly professional. He has even hinted to his buddies that we’re having an affair, which is totally untrue. Before his behavior became obsessive, I used to be friendly with both Jake and his wife. I keep telling him that I’m not interested, but he still continues this sad, pathetic fantasy. Short of filing charges, how can I put a stop to this? — Not Interested

We're looking to create an incentive plan for all rank-and-file employees who bring in leads that help us land new business. (That's already part of our sales force's job, so they would be excluded.) What kind of incentives work best? I'm assuming cash is popular—so how much? How should we track our incentive program?—Bill M., Las Vegas

In its almost always interesting series, Sunday’s New York Times ran a Corner Office interview with the president of Harvard, Drew Gilpin Faust. I’ve often thought that because of the range of different stakeholder groups involved that running an academic institution is one of the toughest leadership jobs there is. It was interesting to read what Faust had to say about what she’s learned about leading in this type of environment. Most of the points she made apply to leaders in all arenas  whether it’s academia, the private sector or government.

Here are some of the takeaways (in bold face quotes) I had from the Faust interview along with some of my thoughts about how they apply to the world beyond the Charles River.

The macro economic impact will be significant in the short term as it is very likely businesses will hoard cash and reduce investment plans in the near term, which will not help our economy.

Regular readers may recall that I ran a post last week on the leadership lessons that can be learned from not doing what Redskins’ owner Dan Snyder is doing with his organization. In the category of “doesn’t happen every day,” I got a call from a producer at DC’s Fox TV affiliate to ask if I’d do an interview on what I was hearing from fans about the situation. Fox 5 ran the piece on a few of their broadcasts following the Redskins’ Monday night loss to the Eagles this week. Roll the tape:

Question:  “A friend who works for a local law firm has been asked to lay off some people. One employee has threatened that if she walks others will go to. How should my friend handle the situation?” –Tori

Question: “I need to create work-order forms for various tasks (project details, requesting copies, deadline requirements) for many different employees. Can anyone provide examples of forms/templates that I can use?” – Ruthann

What if a management consultant suggests that you find “young, energetic” people to take over? A court ruling last week sends a clear warning: Be careful who you listen to for advice … and where you write it down.

Question:  “I know that applicants should send a thank-you note after a job interview, so I normally fax a letter within one or two days. However, I have some questions about the process. When I’m interviewed by several people, should I include all the names on one letter or send an individual note to each person?  If I send separate letters, can they all have the same wording or should each one be different? Finally, if interviewers fail to give me a business card, what do I do if I’m not sure how to spell their names?” -- Puzzled

The next time you’re feeling challenged about how to reach a goal, think of the sailors from the USS Carl Vinson. As reported in the Washington Post,  30 sailors from the Vinson set a goal to make last Sunday's Marine Corps Marathon their first 26.2 mile race.  More and more people are running marathons these days, but not very many have their training space limited to the confines of a Nimitz class aircraft carrier. The sailors from the Vinson were inspired by the example set by their former commanding officer, Walter Carter, a recently promoted rear admiral who shared his enthusiasm for running with his crew.  Carter has left the Vinson for his next assignment but came back to DC to run the race with his men. Through his own commitment to fitness and his and camaraderie with his team, Rear Admiral Carter is the embodiment of what a positive leadership footprint looks like.

I’m honored to report that I got a first hand account of how the race turned out for the sailors from the Carl Vinson when I was one of the opening speakers last Sunday for the Navy’s annual Flag Officer and Executive Training Symposium at a federal training center in the suburbs of DC.  (This is a week long annual event for the newly promoted admirals and their civilian colleagues in the federal Senior Executive Service. )

The speaker that followed me on Sunday was the head of the Navy’s Fitness program. She was there to brief the participants and their spouses on the range of support available to help these leaders stay fit in their very demanding roles. As she wrapped up her remarks, she read from the Post story and asked if Rear Admiral Carter was in the room. He was indeed and reported that all 30 of his sailors had successfully completed the race and that he had finished it in 3 hours and 36 minutes himself.  Bear in mind that this briefing came about six hours following the marathon.  Let it be noted that the admiral did not have the bearing or tone of someone who had just run 26.2 miles in under four hours.  He pretty much looked fresh as a daisy!

There were a number of  things I took away from the Sunday session that I think are worth offering as food for thought for leaders. Let me share three of them here.

As our company’s only HR staff person, I’m in an awkward situation. My immediate supervisor reprimanded me for the way I handled a recent change in our working hours. Employees were confused, so I sent e-mails to various managers seeking the correct information. That exposed some serious disagreements between the managers and executives about the new hours. My boss said I should not have been so public about it, and then wrote me up for this alleged “infraction.” I think I handled it correctly and want the reprimand removed from my file. What should I do? I’m afraid the company president will take my supervisor’s side.—No name, no location (because I need this job)

Question: “I feel that a new administrator doesn’t think I am right for my current position even though I’ve been in it many years. I’ve never had a bad review until he came. He micromanages everything I do and is never happy with the results. I hate to leave the company and give up the current benefits and start over. Age is a factor as I am near retirement age. How should I handle this?” -- Sandi

Question: “There have been some tense moments in the office recently because of rude and loud outbursts among three employees. Any advice on how to lighten things up and bring the office back together? -- Tori

While making prospecting calls, you may often find you are receiving the same "put-offs" time and again – the pre-programmed responses prospects use to fend off salespeople who sell what you’re selling...

When faced with an intractable or complex problems, it’s easy for leaders to get bogged down in the minutiae when trying to come up with a solution.  Another trap is to go binary – it’s either this or it’s that – too soon in the decision making process.  Rather than opening up options and possibilities, we sometimes try to solve complex problems by settling for the least painful of the most obvious options.

It’s at times like this, that’s it’s helpful to have someone in the room who can step back, get up on the balcony and ask some questions that seem obvious in retrospect but maybe weren’t asked because everyone else was too close to the situation at hand.

Question: “Two people in our office are falsifying their time sheets. As a result, they get paid for lots of overtime when they actually don’t even work their regular hours. Our boss is in a different location, so she doesn’t know what happens here. When  we gently tried to inform her about this problem, she said we were being petty. The rest of us are honest employees who show up for work, do our jobs and make up any time we miss. Our co-workers’ dishonesty hurts morale and causes a lot of resentment. What should we do?”  -- Honest & Angry

Only in politics does “re-emphasizing” count as policy change or anything substantive. 

Only in politics does “re-emphasizing” count as policy change or anything substantive. 

I have two part-time security guards working at the same location. One of them works four nights a week; the other works three nights a week. We need security coverage at this site seven nights a week, 365 nights a year. How do I handle giving them the "holiday" time off they're entitled to if someone has to be there all the time?—Lisa D.

There’s an old, old phrase that, “A fish rots from the head down.”  It dates in English from at least 1674 and has probably hung around all these years because it’s true.  The Washington Redskins are one of the latest example of the truth of this aphorism.

Since the NFL season began, I’ve thought of writing a post on what can be learned about how not to lead an organization from analyzing the Redskins’ owner Dan Snyder.  After Sunday’s 14 – 6 loss to the previously winless Kansas City Chiefs that included a safety in the closing minutes, the time finally seems right.  After all, the Redskins have lost to the 1 and 22 Detroit Lions and haven’t beaten a team this year with a winning record.  As the Washington Post has reported, the team sues its fans who have fallen on hard times and can’t honor their ticket contracts.  They have one of the most bloated payrolls in the NFL and week by week, publicly humiliate their head coach Jim Zorn (a classic example of what I refer to as an NGB – “nice guy, but…”) by removing one more aspect of his duties.  (This week it was play calling.)

Seriously, if we can’t learn something about how not to lead an organization from watching Dan Snyder then it’s probably time to move onto another topic.  What are his secrets for leading a rotten organization?  Here are a few that catch my attention:

Ratings, reviews, social networking … Businesses know the value of using Web 2.0 to market products and services. But what happens when a competitor uses user-generated content against you?

Question: “I know my office co-worker chats on Facebook most of the day. I now have proof when another  co-worker stopped by the office and mentioned that her posts are usually between the hours of 8 a.m. and 5 p.m. Now that I have proof, do I say something to the co-worker or do I bring it up to the boss? I am usually not a tattletale, but there are times when I am overwhelmed with work and I know she’s chatting on Facebook and not getting her work done.” -- Judy Gonzales