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Payroll Legal Alert

Income tax withholding. Beginning July 1, 2011, employers that file on a semiweekly basis must file all returns and make payments electronically. Beginning Jan. 1, 2012, employers that file at least 50 W-2s must e-file using Web Upload or iFile. Employers filing fewer than 50 W-2s may e-file. Work authorization. Beginning Dec. 1, 2013, em­­ployers [...]

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Family leave. The state’s paid family leave law, which was to have become effective on Oct. 1, 2012, will now become effective on Oct. 1, 2015. (S.B. 5091, L. 2011) Minimum wages. For 2012, the inflation-adjusted minimum wage increases to $9.04 an hour, up from $8.67.

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Income tax withholding. Employers filing at least 50 W-2s must file those forms electronically. The old electronic-filing threshold was 250 forms. Employers must withhold $2.50 per quarter from all employees who work within the city of Parkersburg’s corporate limits. Amounts must be remitted quarterly to the city. Employers must keep records for seven years.

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The holidays are nigh—a time filled with goodwill toward all. Except maybe for you, as you’re charged with handling a bonus payroll, in addition to the regular payroll. If holiday bonuses are in your company’s future, be sure to cover these bases.

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Income tax withholding. The phrase “Internal Revenue Code” means the federal tax code as amended and in effect on Jan. 1, 2011. (H.B. 40, L. 2011)

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The IRS wants agents who file their clients’ Forms 941 to please color within the lines on Schedule R, Allocation Schedule for Aggregate Form 941 Filers.

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For plan years beginning Sept. 23, 2011, unless the U.S. Department of Health and Human Services grants a waiver, group health plans that impose annual or lifetime limits on the dollar value of essential benefits are restricted to imposing an annual limit of $1.25 million.

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With pressure on wages still tight, employers are whipping up new employee perks almost every day. The problem, of course, is that no one consults Payroll before the big rollout to employees. That’s a mistake, since perks are taxable, unless the tax code says they’re not.

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The IRS has yet to release the 2012 percentage method and wage-bracket withholding tables. It did, however, release the 2012 inflation-adjusted withholding allowance amounts and the amounts employees can defer from their pay for qualified transportation fringe benefits. Also unsettled is the Social Security tax rate for 2012.

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Most states have regulations regarding the timing of when employers have to pay employees when a termination occurs. Often, there is a difference in that timing when it involves an employee who quits versus an employee who is fired by the employer.

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