Payroll Legal Alert

Question: An employee who was let go last month requested an early 2013 W-2. I know we have 30 days to comply with his request. What notation should we put on the form to show that it’s not an “official form”?

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Holiday catalogs have been piling up on your entry hall table for quite some time now. So it must be getting down to W-2 crunch time for Payroll. Here’s the scoop on what you need to know to ensure a smooth W-2 process.

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Since you don’t have an elf to take care of all the December year-end payroll details, you have to do it yourself. Here’s help getting started.

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The demise of the Defense of Marriage Act (DOMA) means that employers and same-sex married em­­­ployees are in line for payroll tax refunds. To expedite the process, the IRS is providing three optional streamlined refund procedures.

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NOTE: Saturdays, Sundays and legal holidays as observed in the District of Columbia are taken into account to determine due dates. Under the federal deposit rules, you’re allowed a deposit shortfall of the greater of $100 or 2% of your tax liability.

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Take a few minutes now to run down this Payroll checklist and your Thanksgiving feast will be unperturbed.

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The shutdown of the federal government earlier this autumn meant that the IRS was very late in releasing the 2014 personal exemption amount, which doubles as the annual withholding allowance amount. Also late, but now in the bag: the 2014 amounts for qualified transportation fringes.

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Under the Affordable Care Act, employees who don’t have access to affordable group health insurance that provides minimum value may obtain individual insurance through the exchanges. As part of their core responsibilities, exchanges determine whether employees qualify for advance premium tax credits and other cost-sharing reductions. Two sets of regulations relate to the concept of affordable health insurance.

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Good, bad or sluggish economy, there are valid reasons—mostly sustaining employee morale—to pay holiday bonuses. If your company will be doing so, now’s the time for Payroll to plan for them.

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The time between Thanksgiving and New Year’s is a busy time for many companies. Questions regarding overtime, holiday pay and temporary hires often arise. You don’t have to play Scrooge this holiday season if you know the rules.

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