Payroll Legal Alert

Question: An employee lives in New York, but commutes to our offices in Maryland every week. He returns home on Friday. We are contractually obligated to reimburse him for his weekly hotel/housing expenses. Are his reimbursements taxable, or do they qualify as tax-free local lodging expenses?

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A critical function of the individual health insurance exchanges is to verify that taxpayers are eligible for advance subsidies. But what’s to stop an em­­ployee who has access to affordable group coverage from gaming the system and getting those subsidies anyway? And how will you know?

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Fall is when most companies assess their fringe benefits programs, with an eye to making changes for the coming year. It’s also when Payroll begins to assess the damage (taxes, that is) from the current year’s offerings. How to sort everything out? Here’s some help.

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A federal appeals court recently ruled that personal liability for violations of the Fair Labor Standards Act extends beyond corporate officers to individuals who exercise control over significant aspects of a company’s day-to-day functions.

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Low-wage employees have initiated a class-action lawsuit in Pennsylvania against their employer, alleging that they were forced to receive their wages via paycards, thus incurring fees for accessing their pay. The lawsuit asks the employer to pony up for those fees. Don’t get caught in a similar situation.

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New IRS guidance affirms: Same-sex married employees are entitled to all federal spousal tax benefits, even if they live in a state that doesn’t recognize same-sex marriage.

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The one-year delay in the employer play-or-pay provisions of the Affordable Care Act health care reform law has no impact on the individual health insurance exchanges and the health exchanges for small employers, called SHOPs, which open for business this month.

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In preparation for the end of the year, download a free worksheet to assist you in filling out your quarterly Form 941.

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We can already hear the collective “@#$%&!” from Payroll managers across the nation. But the world turns, and now it turns once again to year-end. Take a few minutes now to run down this checklist, and you’ll almost certainly have a smooth start to year-end 2013.

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The 2013-2014 Priority Guidance Plan is the IRS’ road map for regulatory and administrative guidance it hopes to publish by June 30, 2014. Commonly referred to as “the business plan,” the IRS has loaded itself up with 324 projects. As usual, Payroll figures very prominently on the IRS’ agenda. Here’s what to expect.

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