Payroll Legal Alert

When summer rolls around, Payroll often takes on a parental role, initiating summer hires into adulthood as they pay taxes for the first time. Make sure your processes are in order so that the summer hiring process runs smoothly.

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State law controls the age at which teens must obtain age certificates, working papers or parental consent letters and how long you must retain those documents. To help you get a handle on this crucial paperwork requirement, here’s a chart summarizing the state laws.

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It’s summertime soon, and the Payroll living is anything but easy. Every employee wants off at the same time (not gonna happen!). Unpaid interns flood the office … Here’s what you need to know to keep Payroll running smoothly this summer.

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Q: One of our employees died. Our HR manager would like to allow employees to donate their vacation time to the family and she’s asked Payroll for some guidelines. What can we tell her?

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Q: An employee has asked if she can continue to make pretax contributions into her 401(k) plan even after her compensation reaches the annual salary limit of $255,000. Our benefits department has never encountered this question before. Can she do so?

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Question: We recently acquired a new company. Our payroll system kicked out an acquired employee’s W-4 form. He claims single status-99 with an additional 20% on his form. This W-4 seems contrary to wording on the W-4 itself. What do we tell him?

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The bottom line for you to avoid free-rider penalties under the Affordable Care Act is not to have employees obtain health insurance on the individual exchange and qualify for premium tax credits or other cost sharing reductions.

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NOTE: Saturdays, Sundays and legal holidays as observed in the District of Columbia are taken into account to determine due dates. Under the federal deposit rules, you’re allowed a deposit shortfall of the greater of $100 or 2% of your tax liability. Semiweekly and monthly deposits are for the deposits of FICA and withheld income taxes due on wages paid during the time periods indicated.

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The federal government has been busy adding to its regulatory agenda. Here’s the latest news from the regulations front about the new Form I-9, proposed regs on truncated TINs and proposed regs on payroll agents.

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The automatic federal budget cuts that took effect on March 1, known as the sequester, reduce the refundable portion of 501(c) tax-exempt organizations’ health care tax credit by 8.7%, according to the IRS.

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