Payroll Legal Alert

Full implementation of the Affordable Care Act health care reform law is mere months away, which means that the IRS and the Department of Health and Human Services have a lot of work to do in a short period of time. The latest regulations cover the 90-day waiting period for new employees and temporary reinsurance fees.

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The IRS has confirmed that how you withhold income taxes from supplemental pay, such as bonuses—by using a flat withholding method or aggregating the supplemental pay with other wages—is entirely up to you; employees can’t specify a withholding method.

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Employees in the National Guard and Reserve usually serve their two weeks during the summer, but others may be away longer. Here’s what Payroll needs to know to properly handle summer military duty.

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When summer rolls around, Payroll often takes on a parental role, initiating summer hires into adulthood as they pay taxes for the first time. Make sure your processes are in order so that the summer hiring process runs smoothly.

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State law controls the age at which teens must obtain age certificates, working papers or parental consent letters and how long you must retain those documents. To help you get a handle on this crucial paperwork requirement, here’s a chart summarizing the state laws.

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It’s summertime soon, and the Payroll living is anything but easy. Every employee wants off at the same time (not gonna happen!). Unpaid interns flood the office … Here’s what you need to know to keep Payroll running smoothly this summer.

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Q: One of our employees died. Our HR manager would like to allow employees to donate their vacation time to the family and she’s asked Payroll for some guidelines. What can we tell her?

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Q: An employee has asked if she can continue to make pretax contributions into her 401(k) plan even after her compensation reaches the annual salary limit of $255,000. Our benefits department has never encountered this question before. Can she do so?

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Question: We recently acquired a new company. Our payroll system kicked out an acquired employee’s W-4 form. He claims single status-99 with an additional 20% on his form. This W-4 seems contrary to wording on the W-4 itself. What do we tell him?

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The bottom line for you to avoid free-rider penalties under the Affordable Care Act is not to have employees obtain health insurance on the individual exchange and qualify for premium tax credits or other cost sharing reductions.

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