Payroll Legal Alert

With colleagues away on vacation, now’s a great time for Payroll to prep for some year-end tasks and perform general payroll maintenance.

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Employers that use the standard mileage rate (56.5 cents a mile in 2013) to value employees’ personal use of company vehicles are restricted to supplying vehicles of modest value …

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The U.S. Supreme Court on June 26 ruled that Section 3 of the federal Defense of ­Marriage Act—the section that limits marriage to heterosexual couples for federal benefits—unconstitutionally denies legally married same-sex couples equal protection. The Court specifically mentioned the taxability of health benefits for same-sex spouses, an issue the IRS must now address.

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Here’s a chart summarizing states’ paid and unpaid short-term leave laws. In most cases, leave is unpaid, but employees may substitute paid leave. States that don’t have laws aren’t listed.

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The Affordable Care Act health care reform law requires you to provide all current and new employees with a notice regarding health insurance coverage by Oct. 1, 2013. For 2014, new hires must receive notice within 14 days of their start date. The DOL also updated its FAQs and the summary of benefits and coverage (SBC) template for the second year of coverage.

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NOTE: Saturdays, Sundays and legal holidays as observed in the District of Columbia are taken into account to determine due dates. Under the federal deposit rules, you’re allowed a deposit shortfall of the greater of $100 or 2% of your tax liability. Semiweekly and monthly deposits are for the deposits of FICA and withheld income [...]

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Q: Our employees are paid an annual lump-sum merit bonus. The full amount is calculated and then split, with half paid the following January and half paid in July. How does this affect employees’ overtime? If it does affect overtime, how many years must we go back?

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On Aug. 1, tax penalties more than triple, from $30 to $100 per form, up to $1.5 million, for these W-2 infractions: failing to file 2012 W-2s in the first place or filing incorrect 2012 W-2s that you haven’t yet corrected.

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Q: An employee who has a gas card gets reimbursed 100% every month from Accounts Payable. Is this a taxable benefit? If so, how much is taxable—the full amount or the portion related to personal use?

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The IRS has announced the 2014 inflation-adjusted figures for health savings accounts (HSAs) and high-deductible health plans (HDHPs).

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