Payroll Legal Alert

An employer that failed to prove it filed its Forms W-2/W-3 with the Social Security Administration was, nevertheless, not liable for a tax penalty for intentionally disregarding the filing requirement. This may be a comfort if you’re filing paper W-2s/W-3, which are due to the SSA by the end of the month.

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Here’s your monthly guide to critical payroll due dates.

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Employers with more than 50, but fewer than 100, full-time employees during 2014 didn’t have to comply with the Affordable Care Act’s play-or-pay provisions this year, although they must still file Forms 1095-C and 1094-C. This transition relief ends Dec. 31, 2015. Beginning with the 2016 plan year (next month for calendar year plans), these employers are fully covered under the law. Ensure that these critical actions have been taken before the end of the month. If you’re missing an action item, do it now.

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The U.S. Supreme Court has turned down an appeal brought by the trustee of a bankrupt payroll service bureau who sought the return of $28 million, which the service bureau collected from its clients as payroll deposits, but which its principals stole. These clients now have no recovery and may have to pay the IRS again for the taxes the service bureau should have deposited.

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Each state has its own W-2 e-filing thresholds and specifications. This chart summarizes those requirements.

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Winter presents unique challenges to the non-SUV-owning public, who become absolutely mortified when a glance in the rear view mirror reveals one of those behemoths staring down their bumpers. It’s equally challenging for Payroll to construct viable pay policies when employees leave early, arrive late or just bag it due to snow or other weather emergencies.

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In the hustle and bustle of year-end, even seasoned pros can overlook critical items. But you overlook W-2 formatting and filing errors at your peril.

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Year-end Payroll duties can keep you from enjoying this holiday season. But it doesn’t have to be that way, if you get through these year-end duties.

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The penalties for failing to file Forms 1099-MISC correctly and on time aren’t chump change anymore. Beginning with forms filed next year, the penalties jump to $50 from $30, and that’s only if you manage to file correct forms within 30 days of your mistake. Penalties leap further, the longer you wait to file correct forms, which puts a premium on good year-end prep. Here’s what you need to know for the upcoming 1099 filing season.

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Here’s your monthly guide to critical payroll due dates.

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