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Office Technology Today

Forward email with a simple shortcut—hit Ctrl+F … Move email to folders using Ctrl+Shift+V … Categorize email automatically.

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Some people aren’t comfortable with the 1.15 line spacing, which Micro­soft instituted to improve readability. To change line spacing, right-click on a paragraph formatted in the Normal style and choose Paragraph …

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Think about how you present your PowerPoint slides. Do you cram every­thing on just a few slides? Some­­times, that’s a good thing, for example, when generating self-directed presentations and print collateral. But when you want to make the presenter the star of the show, not the presentation, here are a few things you can do.

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Making a change to a currently used style is a piece of cake. Simply format a selection of text that carries the style you want. Then right-click the selection, choose Styles, then update “style name” to Match Selection …

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Quickly create a rule in Outlook by right-clicking on an email that is the subject of your rule. For example, right-click on an email whose subject indicates that the email should be filed under a particular folder. Choose your options in the Create Rule dialog box …

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Do you have the content of your slide presentation in your head, but loathe working inside slide layouts and placeholders to type text? In the Navi­ga­tion pane, go to the Outline tab …

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While office technology has improved productivity and facilitated innovation, it has also created new safety hazards. The study of ergonomics in the workplace has yielded many inventions and simple modifications that can create a safer workplace.

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One of the most common frustrations in Excel is sizing rows and columns accurately. Columns are sometimes not wide enough to show all the numbers, which is what all those # symbols mean. Or columns might be too wide, rows too short or too tall. A simple double-click in the column’s right edge will make the column adjust to fit all the data in it.

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The latest voice-activated technology has perfected recognizing your words, but it can do so much more: make phone calls, create e-mails or text messages, do Internet searches, or even update your social media status. Here are some of the best applications that will have you going “hands free” in no time:

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You could say social media is a big waste of time. On the other hand, you could use social media and technology as a tool to save yourself time and actually help your business. Here are five ways to get more out of it:

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