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Administrative Professional Today

In a perfect world, we’d dish out compliments more freely than sprinkles on a kid’s ice cream cone.

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Problem: Lisa DiBuono, a legal administrative assistant in Greenwich, Conn., wants to know whether to capitalize seasons. Lesson: When you’re referring to a season, keep it lower case. If the word is part of a formal title, capitalize. Correct: “We’ll begin office renovations in the spring.” “The office dress code for summer is more relaxed.” [...]

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You’re admired for having the memory of an elephant and the innate ability to put people at ease. But are your skills the ones that employers consider top priority? Do they mesh with changing economic and work environments? If not, hone new talents that will set you apart from the crowd. Start by asking yourself [...]

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Should it be affect or effect? They’re or their? If you haven’t confused these words when writing, you’ve probably seen others mix them up. Here’s how to make the right choice, when it comes to the following commonly confused words: 1. There/their/they’re. Example: There/Their/They’re meeting always runs long.   Answer: Their. How to remember: “Their” [...]

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Try these tips to get you through your busy day.

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Avoid repeating yourself by watching out for the following tautologies: phrases that—put simply—say the same thing twice. 1. advanced ahead 2. at this point in time 3. basic fundamentals 4. brief in duration 5. both together 6. cooperate together 7. enclosed herein 8. free gift 9. important essentials 10. just exactly 11. merge together 12. [...]

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End with a preposition only when it keeps you from sounding hopelessly stilted.

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Reader Sharon Wentzell sent us this question: “When you use parentheses at the end of a sentence, where does the period go: inside or outside the last parenthesis?” Answer: When you have a full sentence inside parentheses, and it isn’t positioned inside another sentence, it should begin with a capital letter and end with a [...]

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The meeting’s over. Within moments, everyone is scurrying back to check voice- and e-mail messages, quickly forgetting about the action items they just took on. Your mission? To produce minutes that remind everyone what needs to happen next, and assure them that their meeting time was well spent. These five suggestions will help you write [...]

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Reader Kelly Merritt sent us the following note recently: “Most people write ‘I am writing with regards to,’ or ‘in regards to,’ and I have even been corrected when using ‘in regard to’ … when everything I have read says that ‘regard’ and not ‘regards’ is the proper term. Which is the proper word?”Please also [...]

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