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Alice Bumgarner, Moderator
Alice Bumgarner, editor of Administrative Professional Today and contributing writer for Executive Leadership, has been writing about workplace and family issues for 13 years. Her articles have appeared in dozens of publications, including http://Salon.com, http://MSN.com, Continental magazine, Southern Living and Town & Country. She lives in Durham, N.C., with her husband, two daughters and dog Milo.
Submit a question for the Admin Pro Forum at Admin-Pro@NIBM.net.
Question: “Does anyone know how to stop pagination at a certain point in a Word document? I’ve had to do this many times, but every time is difficult and time consuming. I type multisection documents and in the final section, I need to stop page numbering. I know you must undo the “link to previous,” but I have to fight with it for a long time before I can get it to work. I’d like a simple, quick or easy way to do it, but I would settle for just knowing step-by-step how to do it right each time without having to fight with it for an hour or more.” — Diana
See Comments Below
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said this on 24 Jul 2009 1:24:31 PM EST
I'm not proficient in Word, so I recommend that you send your question to The Computer Lady, Elizabeth Boston. She has a website and newsletter that I subscribe to. She answers questions and gives tips on computer use in a very user-friendly manner. She maintains an archive of her newsletters on the website, where you may be able to find an answer, or you can email your question to her so she can answer it in her newsletter. Her website address is: www.asktcl.com.
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said this on 24 Jul 2009 2:27:26 PM EST
Thanks Janet, I'll try that website.
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said this on 24 Jul 2009 2:00:48 PM EST
The key is page break. Insert a break, use the 'Next page' option, at the end of each section. Adding the page breaks makes it easy to turn-on or turn off and change the header/footer for any section of the document using 'Link to Previous' icon.
MsBee |
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said this on 24 Jul 2009 4:13:24 PM EST
You can use section breaks, this is not necessarily a page break unless you choose 'Next Page'. But this will allow you to have different Headers and Footers through out a document.
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said this on 24 Jul 2009 4:42:23 PM EST
Yes, it would be section breaks, not page breaks, and I already have them. It is when I go to the footer and try to get rid of the page numbering in that new section (remove "link to previous" and manually delete the page number) that it gives me problems. I think I might have found something that helps though. Yesterday I tried to remove the numbering from my newly inserted section (using next-page section break) before adding my 3 page letter, but it kept messing up the previous sections. Then I tried adding the 3 pages first, and then it worked. What I really want is official step-by-step instructions on how to to this, but there are none. Whoever created Word did not take into account that someone might need to stop page numbering at some point in a document.
But thanks for trying. I appreciate it. |
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said this on 24 Jul 2009 5:21:24 PM EST
The most efficient way to solve this problem is avoid, at all costs, Word. While I am fairly proficient in Word I find it much more difficult to eventually maneuver whatever it is you need. I realize it may be outdated but I use Word Perfect whenever possible and if need be convert to Word.
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said this on 24 Jul 2009 5:26:34 PM EST
I used to use WordPerfect. Don't you love it? It was simple and elegant. To stop page numbering you just clicked one thing. No problem! And no section breaks. (But no Excel either.) Word is one big headache. Unfortunately I don't have a choice. And now Word 2007 is trickier in stopping pagination than 2003. (sighhhhh)
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said this on 27 Jul 2009 9:03:43 AM EST
I totally agree with you all that Word is getting tougher with each "upgrade", and I use that term lightly. I also used to use WordPerfect and it was the best. Unfortunately, we are stuck with what the majority of the world uses, now that everything is communicated electronically. There are days when I wish I had my old electronic typewriter back. I know, I know, some of you are wondering what a typewriter is! Glad you found a solution Diana.
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said this on 24 Jul 2009 6:25:50 PM EST
Simple and easy does it. At the end of the last page of paginating, give a page break. On the next page, go into the footer, and click on the icon to disconnect this footer from the previous. Every time you would like to start and/or stop paginating do this. And, yes, I miss WordPerfect too.
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said this on 24 Jul 2009 6:30:42 PM EST
My apologies. Went too fast. When choosing the kind of page break, choose next page. It does work.
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said this on 25 Jul 2009 7:42:56 AM EST
Based upon what you state please read my resolve below:
"in the final section, I need to stop page numbering" First, it is important to know that Word works on inheritance. For example, page margins, headers/footers, among other settings are all inherited to pages that follow because all pages (until you specify otherwise) are within Section 1. In order to apply settings to a specific page or set of pages, a new section is needed. However, once you break the page into a new section Word will still use the settings (like the page numbering) for the new section because of inheritance. Your stated problem is that you want to discontinue page numberiing on the final page. The final page must be in a section of its own first then you can open the header or footer you wish to change and click the "link to previous" button to turn off the link to the prior sections and then you can remove the page numbering from the header or footer without impacting the prior pages. I wrote the following article on section breaks that you may find helpful and it includes a link to a brief training clip that I created on this topic that I hope you will find helpful. WHY USE SECTION BREAKS? What are section breaks? Why would you use them? And how do you create them? The answers to these questions are contained in this week's tip. What are section breaks? Section breaks are a special type of page break. Why use section breaks? Use section breaks to change the layout or formatting of a specific page or pages within your document without the change affecting other pages within your document. The examples listed below will provide you with insight into situations where section breaks are needed. Example 1: The quarterly report has a page that needs to be formatted as landscape but you want all other pages within to remain in portrait. Example 2: A page within your document needs to be formatted for two columns but you want all other pages to remain as one column. Example 3: You have a Policies and Procedures manual and you want each chapter of the manual to have a different header and footer. There is much to know about the different types of section breaks but fhis tip should get you started on the path to understanding and using this very important feature. This week's tip will focus on the Next Page section break type. The Next Page command inserts a section break and starts the new section on the next page. How to create a Next Page section break... Word 2003 Users: 1. Click where you want to start a new page 2. Click Insert >Break 3. Click Next Page located under Section break types Word 2007 Users... 1. Click where you want to start a new page 2. Click the Page Setup tab 3. Click the Breaks button located in the Page Setup group 4. Click Next Page located under the heading Section Breaks Use the link below to access the brief training clip that will demonstrate the steps to creating Next Page section breaks. http://www.mostraining.com/Issue24/Issue24Tip.htm |
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said this on 27 Jul 2009 10:20:29 AM EST
Thank you. I enjoyed taking the 3.5 minute tutorial. It didn't bore me. Wish all the MOS training was this direct and evenly paced.
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said this on 28 Jul 2009 1:33:53 PM EST
Tori, thank you for your feedback on the MOSTraining clip on section breaks. I am glad you found it helpful.
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said this on 27 Jul 2009 11:19:06 AM EST
The key is inserting a section break at the end of the page before you want to stop the page numbers.
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said this on 27 Jul 2009 2:42:40 PM EST
Ironically I was working on document with a similar issue and due to this post I was able to resolve it with the Insert break, next page options. Thanks for posting this info.
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said this on 28 Jul 2009 11:27:21 AM EST
Thanks for everyone's input. But I don't think several people understood what I was asking. I already know how to insert section breaks. I use many "next page" section breaks in my documents. Most of them are to leave off the page number from the first page of that section. Many times I have to insert a section break for landscaped pages. I know all about that. I also know that to stop page numbering I need to insert a next-page section break, "unlink to previous", and delete the page number. It's just that it usually doesn't work right the first several times I try. This is especially a problem in Word 2007. I click in the footer and try to unlink to previous, but then I realize that somehow it has thrown me into a previous section, not the one I clicked in. Sometimes the "Link to previous" button is not accessible. It is always a hassle, never simple or easy. I just thought there might be certain steps to take in the proper order that would work right each and every time. Microsoft has never addressed this issue. They tell how to insert page numbers, or remove all page numbers, but not how to stop page numbering at a certain point in your document. I've had to figure it out myself, but it always gives me problems and is never simple or easy. So I apologize if I sound a little cranky. I'm just frustrated with Microsoft and Word and especially section breaks. I have one other issue with continuous-page section breaks, but that's another problem for another day. Thanks everyone!
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said this on 31 Jul 2009 3:25:45 PM EST
Diana,
I hear your pain, sister! |
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said this on 03 Aug 2009 11:00:30 AM EST
Sorry, we are using Word 2003.
Have you tried Microsoft Online at http://office.microsoft.com/en-us/word/FX100649251033.aspx. Click on 'Help and How to' or use the search tool. A search on headers and footers provided a list of tutorials and demos. If that's not enoughm, they also provide a free course in Word 2007. You should be able to find and print a step-by-step guide as a reference. This was my first look and Word 2007 and I look forward to the upgrade. Good luck, |
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said this on 12 Aug 2009 5:18:15 PM EST
try MS Crabby Lady
http://office.microsoft.com/en-us/word/HP051895451033.aspx?pid=CH060829871033 |
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said this on 08 Sep 2009 1:00:52 AM EST
I am also a frustrated user, but I think I may have figured it out.
1. Use the section breaks as needed to make different sections. 2. Then, to activate the header/footer toolbar, click on a footnote area on one of the pages in the section that you want to paginate. 3. You should now be looking at the "Header & Footer Tools" toolbar or, more specifically, the "Design" sub-toolbar. 4. Click on the Page Number button and activate the drop-down menu. 5. Select "Format Page Number" 6. On the pop-up window, de-select "continue from previous selection" and select instead the "Start at..." option. Make sure number "1" (or whatever number you want) is selected. That seems to do it for me. I don't deal with any of that "link to previous" garbage. That's just too annoying! Good luck! |
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said this on 14 Oct 2009 1:48:43 PM EST
Hi, this is probably a chicken way out, but I do not turn on my page numbers until I have my document complete. It is then that I will address the "link to previous" or not piece. When new pieces are added to the document-I always add them as new sections.
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