What we do here is we have our printing company create them but they are a 2-part form. At the top we have the date of request, who requested. Then we also have an area where the manager in charge initials and dates that the work order was approved. This is so staff just don't have the maintenance department off track or doing something the company would rather not have done, also the maintenance department knows it is ok to preceed. On the right we list our locations with check boxes so they know what location. Then there is a body of lines for the request. At the bottom the person in the maintenance department intials and dates the request completed. The 1st copy is for the department to keep and the yellow part goes to the person who requested so they know it is al set. I hope that helps.

We have an intranet that we use. We fill out the online request and submit it. No wasted paper. If your company does not have an intranet, a form could be created in Word or Excel that could be emailed to the custodian. He could then reply back when completed.