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How does your bereavement policy define 'family'?

An employee asked for bereavement leave when his cousin died. I turned it down and made him take vacation time instead. I felt bad about doing so, but I believe our policy, which vaguely refers to "family members," means immediate family—spouses, children, brothers, sisters and parents. The employee is pretty ticked off about this. What do your policies say? Should we amend our policy?—Denise in SC



See responses below


10 Secrets to an Effective Performance Review: Examples and tips on writing employee reviews, performance evaluation, sample performance review and employee evaluation forms.


15 Responses to "How does your bereavement policy define 'family'?"

 
Carrie
said this on 11 Mar 2009 10:28:55 AM EST
In our handbook, we state: "Company defines "immediate family" as the employee's spouse, parent, child, sibling; the employee's spouse's parent, child, or sibling; the employee's child's spouse; employee's grandparents or grandchildren." That way it's clear from the beginning.

 
Nicole
said this on 11 Mar 2009 10:29:00 AM EST
Our policy allows bereavement for the following:
A full-time employee will be granted up to five days off work; three with pay and two without pay in the event of the death of a spouse, child, parent, or sibling. A full-time employee will be granted three days off; one with pay and two without pay in the event of the death of a father-in-law, mother-in-law, son-in-law or daughter-in-law. A full-time employee will receive one day without pay for any other relatives.

In your situation, our employee would have been granted the time off, but would have had to use a vacation day in order to be paid for it.

 
Sami
said this on 11 Mar 2009 10:48:35 AM EST
Our policy allows bereavement for the following:
Full-time Employees will be paid up to three days time to attend the funeral or memorial service of an immediate family member. For regular part-time Employees, bereavement leave will be granted only during normally scheduled work periods. The days must be taken between the family member’s death and no more than two days following the funeral or memorial service. Limited part-time, temporary and occasional Employees are not eligible for bereavement leave.
For purposes of the bereavement leave policy only, an immediate family member is defined as mother, father, spouse, child, brother, sister, grandparents, mother-in-law or father-in-law. In the case of death of another relative or friend, Employees may request unpaid time to attend the funeral or memorial service. Proof of attendance may be required.
In the event that an Employee needs additional days to attend a funeral or memorial service or tend to family members, such time off will be handled under the normal vacation policy or as an unpaid leave at the discretion of the Vice President for Doctoral Programs and Administration or the President.

In your situation, our employee would have been granted the time off, but would have had to use a vacation day in order to be paid for it.

 
Carol
said this on 11 Mar 2009 11:13:08 AM EST
Our policy would not have allowed your employee to use bereavement leave, either. However, you should define "family members" in your policy.

Also, we do provide two different leaves, depending on the familial relationship--three days for immediate family, and two days for other family. Cousins are not included in either group.

 
Patti
said this on 11 Mar 2009 11:28:25 AM EST
We have 12 bargaining units within our organization and each of them has its own language defining family for bereavement purposes. A cousin, however, is not included in the definition of family in any of the contracts.

Some contracts do, however, contain language stating that one day of leave can be taken for a relative that is not defined as family.

 
Bevie
said this on 11 Mar 2009 12:18:07 PM EST
We provide up to 5 days (for fulltime employees, part-time get 3 days) paid bereavement leave for immediate family members (spouse, children, step-children, grandchildren, parents and step-parents, brother-sister and step-siblings, grandparents and step-grandparents, in-laws, son-in-law, etc.). We provide 3 days paid (fulltime employees, part-time get 1 day)for extended family (aunts, uncles, cousins, nieces, nephews). One thing we added for clarification this year was that ex-family members are excluded. We had a situation arise and had to address this.

 
Sandy
said this on 11 Mar 2009 12:30:27 PM EST
Similarly, our policy defines immediate family as parent, child, spouse, sibling, parent-in-law, child-in-law, grandparent, grandchild or any person with whom the employee makes his/her home. Cousin does not fit the definition (unless living with the employee) so the employee would have needed to charge some other accrued leave, not sick time, for the absence. Or they could choose to take the time off without pay for the absence.

 
Nik
said this on 11 Mar 2009 10:33:00 PM EST
What about the "Domestic Partner"? We have not gotten married yet, but we are having a child in 8 weeks. Mom-mom, would have been my mother-in-law, just passed away... are we allowed for paid time off???

 
Patti
said this on 17 Mar 2009 5:02:15 PM EST
My current employer does not make reference to "domestic partner" but a former employer of mine was much more inclusive and did include "domestic partners" in all benefits - including health. The definition did, however, require the partner to be same sex. Their rationale was that opposite sex partners have the option to get married and enjoy eachother's benefits where same sex partners do not.

 
Anon
said this on 13 Mar 2009 9:51:43 AM EST
Our policy is very specific: "A regular full-time or part-time employee shall be granted a leave with pay of up to four (4) days when that employee's absence is required due to the death of the employee's mother, father, husband, wife, son, daughter, brother or sister; grandparent; grandchild; in-law, adopted or step relative in the same relationship and, if the employee is not remarried at the time of the death, the employee's former spouse or former father or mother-in-law. Prior approval must be requested and will be granted, absent any unusual operating requirements. With supervisory approval, an employee may use any available paid leave for additional time off as necessary."

 
Judith
said this on 13 Mar 2009 11:32:57 AM EST
Question: Is it common for Breavement pay to come from you Personal accrued hours?

 
Angela
said this on 17 Mar 2009 4:05:48 PM EST
Our Bereavement Leave policy allows up to 3 days of paid bereavement leave for "immediate family."

Immediate family includes: spouse, parents/step-parents of either spouse, grandparents/grandchildren, children/step-children, siblings, son/daughter-in-law, brother/sister-in-law, step-brother/sister, same sex domestic partner, parents/step-parents of same sex domestic partner, children of same sex domestic partner and grandparents/grandchildren of same sex domesitc partners.

Our company also allows (1) day of paid leave to attend the funeral of a team member's "Extended family." Extended family includes: aunt, uncle, niece, nephew and first cousin.

 
Kathy
said this on 17 Mar 2009 4:10:25 PM EST
Without trying to sound harsh, the question is entitlement. Should employees be entitled to full pay for the time off work? Most employers are willing to grant the time off, but that doesn't mean the employer has to pay for it. There has to be some place an employer can draw the line, and the examples listed above did just that when they specified who would be covered. Sympathy, yes, but paying for every relative, no.

 
Veronica
said this on 18 Mar 2009 10:28:30 AM EST
Our company does not provide pay for bereavement. Employees will have to use vacation days. This has been our policy for the 6 years we have been in operation.

 
anonymus
said this on 21 Apr 2009 4:04:35 PM EST
Our policy defines immediate family members. That way the employee is clear in the beginning.




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