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The Office Organizer: 10 tips on file organizing, clutter control, document management, business shredding policy, record retention guidelines and how to organize office emails
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John Wilcox, Moderator
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John Wilcox is senior editor of 15 HR Specialist newsletters covering employment law, compensation and benefits, as well as theHRSpecialist.com. A journalist who has covered HR, training, organization development and business management for more than 15 years, John keeps his finger on the pulse of what’s working in HR through daily contact with some of the nation’s top HR pros, business people and employment law attorneys.
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The Office Organizer: 10 tips on file organizing, clutter control, document management, business shredding policy, record retention guidelines and how to organize office emails
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7 Responses to "When can I toss all those old résumés?"
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said this on 03 Mar 2009 3:42:37 PM EST
Our AA Policy states that we hold onto all applications for a period of one year (after the search closes). All unsuccessful applicants receive a letter informing them of this and that they MAY be contacted if another opening occurs. After that, they are shredded.
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said this on 03 Mar 2009 4:02:39 PM EST
Our policy is two years from date of application
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said this on 03 Mar 2009 4:17:23 PM EST
I would scan them and store them electronically on a network server or cd if you want to keep them form longer than a year or so. Helpful for also storing them in catagories (min requirements not met, unsolicited, etc). Just be careful of your catagory names. We all hear and read the horror stories of the lawsuits some folks will file.
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said this on 04 Mar 2009 9:15:31 AM EST
We keep them for a year and toss them. During that year, we do peiordically go through them again if another opening comes up. But after a year we toss them.
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said this on 11 Mar 2009 1:24:21 PM EST
Our company policy dictates that we keep all résumés for a rolling-12 year. I'll be getting rid of all the résumés date February 2008 and earlier.
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said this on 11 Mar 2009 3:09:58 PM EST
We stamp them with a received date and shred after one year. At that point they are considered obsolete.
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said this on 18 Mar 2009 4:48:59 PM EST
I work for a muncipality and if they are unsolicited we are required to keep the resume on file for one year. If they are solicited then we are required to keep them for three years.
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