Every morning I print off my bosses outlook calendar and reprint all the updates as they come up.

Save a tree, why are you printing it out? Have access to their calendar through Outlook, that way you can add and delete and tell them if youy have added an addtional appointment. It is time to go green!

I print his daily schedule from Outlook using the "trifold style" option and cut it down with scissors to fit a 3 x 5 card. I glue it down and any handwritten notes are added to the back. It fits nicely in his shirt pocket without having to fold it.

I print my supervisor's calendar in Outlook and give it to her the night before the next day's meetings, with a day folder containing all the agendas, handouts, and any other information she'll need for that day. I also highlight anything on her calendar that needs attention, such as who will be in attendance on conference calls, etc. She will check her BlackBerry during the day for any updates - but ultimately she knows that she'll have a hard copy to fall back on, and no "surprises" on her extremely busy schedule.

Then what do you do with the post-its?

I print out his calendar (lotus notes) one time and he keeps it in a notebook along with his to do list. If anything changes he lets me know so I'm not trying to rush him out of the office at the wrong time. I also keep a calendar and to do list in a notebook.

I'm very surprised at how many bosses seem to want their schedules printed out for them. I guess my boss is very technology-savvy compared to most - I can't imagine him asking to have his calendar printed out for him. We use Outlook Calendar, and are networked together so that I can see his schedule, and vice-versa. He also uses his Blackberry when away from the office, to stay connected. But everyone has a different style!

That said, I am one of those people who is most comfortable using a "visual" calendar, so in addition to Outlook, I use a paper calendar that sits on my desk, open to the current month. I write appointments and reminders on it, and since it's open all the time, I can glance at it while working on the computer (and don't have to bounce around in Outlook looking for things).

I use Microsoft Outlook (Task) for all things in my office and I'm able to organiza what I want printed, etc. I keep track with what % is complete and how long a project or meeting might take. This is printable and you may also share this task manager with other people in your office.