Alice Bumgarner, editor of Administrative Professional Today and contributing writer for Executive Leadership, has been writing about workplace and family issues for 13 years. Her articles have appeared in dozens of publications, including http://Salon.com, http://MSN.com, Continental magazine, Southern Living and Town & Country. She lives in Durham, N.C., with her husband, two daughters and dog Milo.
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When you open the invitation to make a change for only a specific date, make sure you open it only for that date and not for all dates. When you double-click on the meeting request, it will give you the option to open just that occurrence or the series. Make sure you select just that occurrence. It will send the updated information to all attendees but it will only be for the date you changed, not for all dates.
Posted by: cjmoore | August 24, 2007 at 04:23 PM
Ditto to cjmoore with one addition make note in the body of the email that the update/change is for this date (specify) only.
Posted by: eemmanuel | August 25, 2007 at 10:14 AM
I have had the same problem and I have done what has been suggested above and still Outlook fail to send the correct date, time, or comment within the meeting invite. I have had IT to look at it in order to find out what was going on and to no avail any thing was resolved. I have other admins within my organization to have the same problem. I was so frustrated last year because Outlook made me look as if I didn't know how to send out an update recurring meeting that this year I had to make changes to how I would send out my meeting updates. Because my boss has two standing recurring meetings weekly it was very difficult in updating the recurring invites. I believe there's a glitch within Outlook especially if you are working out of a PST folder. IT creates a PST folder when you have reached the capacity of memory in Outlook and you need to keep all the folders you have created (which I had over 20 folders) to dump emails into them in Outlook but you can't send or received emails. This is when a PST folder is created and you can continue to send and receive emails plus create additional folders also you will still have access to your original emails and folders that you can continue to dump emails you want to hold onto until a certain date. I noticed this was when I began to have problems with Outlook in sending recurring emails. I don’t know if the original Poster with this problem working out of a PST folder, but this was when me and the other admins began having our problems.
Posted by: Phyllis | August 25, 2007 at 01:24 PM
We've had some problems when the boss accepts or declines from his Blackberry. Note to all admins. make sure only you or the boss can accept or decline all meeting planners recurring or not.
Posted by: BMonk | September 04, 2007 at 07:36 PM
I suggest that you try Meetingwizard.com.
It is easy to use and it's FREE!
Posted by: Margaret in Cleveland | September 19, 2007 at 02:37 PM
I believe there is a glitch in Outlook when working with recurring meetings. I have also experienced updates to a particular meeting date sent twice with no reason to attendees. I have also experienced when forwarding a particular recurring meeting (only one meeting not the entire series) to additional attendees those attendees are then attached to the remaining series. I KNOW that I have only forwarded the message and not added to the series but there is a glitch in this area also. I have tested many different scenarios with recurring meetings with other Administrative Assistants in my company and we have not figured out how to correct the problems in Outlook.
Posted by: | September 21, 2007 at 01:44 PM