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What’s the best way to organize international travel procedures?
- By Alice Bumgarner, Moderator
- 12/27/2007 - 6:30pm
- Best administrative practices
Alice Bumgarner, Moderator
Alice Bumgarner, editor of Administrative Professional Today and contributing writer for Executive Leadership, has been writing about workplace and family issues for 13 years. Her articles have appeared in dozens of publications, including http://Salon.com, http://MSN.com, Continental magazine, Southern Living and Town & Country. She lives in Durham, N.C., with her husband, two daughters and dog Milo.
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Normally, I will go through Expedia. I have found them very helpful in the past in finding dependable local transporation, hotels etc abroad. Also, if it is training seminar or conference usually the information is with the seminar etc. It takes while for a passport to be received so I normally will obtain one once the person is employed with us, if they do not already have one. As far as, itineraries I normally have a form I use that has all the necessary information and along with that I attach all directions and other information. I also, will text message the info to the employee for quick reference.
Posted by: | December 29, 2007 at 12:08 PM
I would definately work with a travel agent, preferably one that specializes in travel to the specific country. I recently saved about 40% on airfare by going through a travel agent versus an online travel site. Every country is different, so you'll have to research embassy rules for Visas for each particular country. My best advice - start months in advance preparing for international travel. Passports and Visas can soon become a nightmare if there are any holdups.
Posted by: Angela | January 02, 2008 at 11:23 AM
Lee, It seems like you are the one that has to create standards for your office. We use a travel agency because of the savings. The agency people are familiar with discounts most of us are unaware of and up-to-date changes. International travel documentation detail can be found at the US Dept. of State website: http://travel.state.gov/travel/travel_1744.html
Posted by: Anita T. | January 03, 2008 at 11:59 AM
Although we have a corporate travel department, I prefer to handle most of the details myself so I can give the traveler as much information as possible.
1. Passports, Visas:
www.travisa.com,
www.americanpassports.com, www.state.gov/travelandbusiness (The State Dept site also can give you travel alerts)
2. Check with the host for hotel/ground transportation recommendations, research hotels online for reviews
3. Currency converter table: www.oanda.com/convert/cheatsheet
4. International weather: www.usatoday.com/weather/forecast/wglobe.htm
5. Go the extra mile and include some info about customs, dress, food, etc.
Posted by: Pat | January 03, 2008 at 01:57 PM
Here are a couple of websites that will help with International travel issues:
HEALTH - CDC: http://wwwn.cdc.gov/travel/default.aspx
STREET MAPS - http://www.multimap.com/
CURRENT TIME: http://www.worldtimeserver.com/current_time_in_IN.aspx
CURRENCY CONVERSION: http://www.xe.com/ucc/
Hope these help.
Posted by: Betty (Sr. Admin) | January 11, 2008 at 01:40 PM