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Admin Pro Forum

Share best-practices with your administrative peers. Pose a question, offer advice, or just be a fly on the wall.

Question: “I am a full-time working mother of two children, one is 4 years old and the second is 21 months. Recently, I proposed a flexible schedule at my job so that I could pick up my 4-year-old from preschool, Monday through Friday.  I currently work until 4:30 pm and my children go to bed at 7 pm.   Does anyone have any ideas on how I can propose this to my boss in a way that sounds good to my boss and works for me?” — Tracy Fehd
Question: “I share an office with several other secretaries.  My director has asked us to create a "project board" to post our assignments on.  Does anyone have experience with this?  We aren't sure how to start this process, what information to post, etc.” — Anonymous
Question: “I am looking for easy to use software for maintaining address lists for a church office.  Ideally, it would differentiate members and "friends," list names, phone numbers, birth and anniversary dates.  What do you use?  How easy is it? And most important, how much does it cost?” — Anonymous
Question: “I need to write a self-appraisal, which I am finding very hard to do this year because our company has been bought out and I am unsure if I will have a job once the conversion is complete. How can I make positive comments when I’m not sure that I have a future with the new company? Should I write the self-appraisal as if it was a résumé?” — Patti Shafer
Question: “I am part of our department’s Diversity Committee and the committee is hosting our next all staff meeting/training. Does anyone have any ideas on what we can do at this all- staff meeting to bring awareness regarding being sensitive to the cultural diversity of our staff and the clients we serve?” — Anonymous
Question: “Does anyone know of a good resource on writing formal thank you letters that also offers examples? The person I am writing for prefers the more traditional style of writing. The thank you letters are for donations of time or money to organizations that provide assistance to the public.” — Wordless
Question: “What are some ideas for handling negativity in the workplace? I work in a small government agency and there are so many “negaholics.” What is the best way to handle these people?” —Lynnette
Question: “Can an employer ‘force’ an employee to take an ‘extra day off sometime’ in lieu of paying the employee eight hours of holiday pay plus eight hours of regular pay if the employee works on the holiday?” —Anonymous
Question: “I have been asked to locate or create industry productivity standards for my administrative support staff. How do I measure productivity for people whose job duties change daily?” — Jennifer Woodson
Question: “A few months ago, a reader inquired about web sites regarding salaries. I checked them out only to find that I am significantly underpaid. My title is assistant to the director of HR. The other admin in our small company is the assistant to the executive administrator. She also assists the president/owner on a daily basis. We both handle “extremely confidential and sensitive” material.

Our wages fall between $14 and $15 an hour. Is our pay sufficient for the work we perform?” —Elly