Admin Pro Forum

Share best-practices with your administrative peers. Pose a question, offer advice, or just be a fly on the wall.

Question: “I currently work full time, but I would like to reduce my schedule to 32 hours per week, working four, eight-hour days. (I am 65 years old.) I am able to complete my duties in this time frame, as I know what is needed and how to get it done in the shortest time. I have presented this proposal to my manager twice in less than six months, stating that I would be willing to "occasionally" work more hours or five days a week when needed. My manager has not responded.  Do you have any suggestions or comments?” — Anonymous
Question: “I have enrolled in a community college to obtain a project management certificate. Looking at job bulletins, I find that some companies are seeking administrative professionals with this type of training. Do you think this is an in-demand skill that will accelerate my career?  Do you have this type of training or are thinking about professional development in this area?” — Sharon
Question: Administrative Professionals Week is April 19-25, and we’re collecting a list of the craziest things bosses have asked administrative assistants to do. What’s the most unusual or bizarre thing you’ve been asked to do?  Give us your best stories. We’ll compile the best and publish them in our Administrative Professional Today newsletter in April.— Forum editor
Question: “I want to let a new employee know that his predecessor’s work was below our standards. Should I give the new employee a sample of previous work and tell him or her that is our standard expectation?" — CJM
Question: “I have been trying to find an administrative manager job description, but I'm not having much luck. I would like to work with my company on changing my position to an admin manager. Does anyone have a sample that I can use?” — Anonymous
Question: “I have been in my position for 14 years. It has evolved tremendously, due in part to my suggestions for improvement, desire to be a team member, and dedication to the mission of our agency and to the four administrators I work for. I will be looking at retirement in a few years and would like to develop a “standard operating procedure” so that my successor (most likely from outside the agency) will have something to fall back on. Where and how do I begin? Are there any guides?”— Jean Shutts
Question:  “During my annual review, my boss suggested a membership in an administrative professionals’ organization. I've found a couple of them so far but am wondering if one is more reputable than another or has better benefits and resources. Any suggestions?” — Amy
Question: “I need an easy way to print out or give my boss the meeting schedule for the day. Previously, we have tried 3x5 index cards with appointments and small notes about each appointment (very small and crammed).We have tried printing out the actual calendar for the day (very bulky). Any ideas?” — Anonymous
Question: “We have a meeting with all the administrative assistants every two or three months.  The office administrator usually takes the lead in deciding what subjects we are going to discuss. Now, she has given the ‘privilege’ to each individual admin to take charge of the meetings. I dread my turn. I’m just a humble ‘secretary’ from the old school and some of the admins have more education and experience. Can you give me some suggestions as to what topics to discuss?  I know that there are a lot of great articles in the Administrative Professional Today newsletter, but I don’t want to come out as if I’m teaching these gals.” — Lydia
“Last year I gave my boss a nice, monogrammed business-card holder for his desk. He never acknowledged it and doesn’t use it. What now? Food, fruit or something for the entire family?” -- Diane