Admin Pro Forum

Share best-practices with your administrative peers. Pose a question, offer advice, or just be a fly on the wall.

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Question: “I enjoyed quick successes and promotions at my previous employer, and the company agreed to pay for my MBA degree. Near the end of my schooling, my employer worked out a deal for almost two-thirds of the staff to be acquired by another company. Everyone was transferred into a similar role with the same pay. Since then, there has been a pay and promotion freeze, pay cuts and a few layoffs. I enjoy the work I do and the people I work with. However, I'm questioning if accepting the same (reduced) pay and position for more than two years after receiving my MBA will reflect negatively on me concerning goals and motivation. Is it better to 'hang in there' and hope the promotions and pay increase, or should I be looking for other career opportunities?” — Linda
Question: “When I plan to be out of the office, I put it on several people’s calendars by submitting a meeting request for the affected dates. Unfortunately, this causes their calendars to appear “busy” during those times, rather than just informing that I’m out. What am I doing wrong and is there a better way to do this?” — Lynn
Question: “When I plan to be out of the office, I put it on several people’s calendars by submitting a meeting request for the affected dates. Unfortunately, this causes their calendars to appear “busy” during those times, rather than just informing that I’m out. What am I doing wrong and is there a better way to do this?” — Lynn
Question:  “I asked for time off to take a vacation to Hawaii this past spring. My company has offices in California and New York. While on vacation, I received a barrage of e-mails very early each morning (4 a.m. Hawaii time), most of which needed my reply to approve a document or comment on a proposal. Is it really a vacation day if I end up spending five or six hours each day answering e-mail? It seems like I just moved my office a few thousand miles west.” — Chris
Question:  “I asked for time off to take a vacation to Hawaii this past spring. My company has offices in California and New York. While on vacation, I received a barrage of e-mails very early each morning (4 a.m. Hawaii time), most of which needed my reply to approve a document or comment on a proposal. Is it really a vacation day if I end up spending five or six hours each day answering e-mail? It seems like I just moved my office a few thousand miles west.” — Chris
Question: “For several months, we have been receiving collection calls for employees and one employee in particular. Most of our employees are on the road, so they’re not available for phone calls. Lately, we’ve received “automated” calls, where anyone could answer the phone, answer the automatic questions and receive personal account information. I don’t want to give this employee a hard time since he is already having financial difficulties, but we really shouldn’t be receiving calls every day for him either. Any suggestions?” — Anonymous
Question: “For several months, we have been receiving collection calls for employees and one employee in particular. Most of our employees are on the road, so they’re not available for phone calls. Lately, we’ve received “automated” calls, where anyone could answer the phone, answer the automatic questions and receive personal account information. I don’t want to give this employee a hard time since he is already having financial difficulties, but we really shouldn’t be receiving calls every day for him either. Any suggestions?” — Anonymous
Question: "Our small company has a paid time off benefit for full-time employees. However, we do not have a policy addressing how much unpaid time off a part-time employee can request. We have a couple of employees who are requesting an inordinate amount of time off. Are there industry guidelines on developing a policy?” — Dawn
Question: "Our small company has a paid time off benefit for full-time employees. However, we do not have a policy addressing how much unpaid time off a part-time employee can request. We have a couple of employees who are requesting an inordinate amount of time off. Are there industry guidelines on developing a policy?” — Dawn
Question: “We’ve always printed our reports on one side of the paper but are considering switching to printing on both sides to reduce paper usage. However, I’ve never prepared multipage reports for duplex printing. Some  pages still will only have printing on the front side;some pages will have a letterhead. Are the changes done both in the printing process and in the copying process? What part is done in the Word document, what part is done through printing, and what part is done by the copier? How do I get started on this? Is there a web site I can go to?” — Diana Chase
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