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Admin Pro Forum

Share best-practices with your administrative peers. Pose a question, offer advice, or just be a fly on the wall.

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Question: “When I plan to be out of the office, I put it on several people’s calendars by submitting a meeting request for the affected dates. Unfortunately, this causes their calendars to appear “busy” during those times, rather than just informing that I’m out. What am I doing wrong and is there a better way to do this?” — Lynn
Question:  “I asked for time off to take a vacation to Hawaii this past spring. My company has offices in California and New York. While on vacation, I received a barrage of e-mails very early each morning (4 a.m. Hawaii time), most of which needed my reply to approve a document or comment on a proposal. Is it really a vacation day if I end up spending five or six hours each day answering e-mail? It seems like I just moved my office a few thousand miles west.” — Chris
Question:  “I asked for time off to take a vacation to Hawaii this past spring. My company has offices in California and New York. While on vacation, I received a barrage of e-mails very early each morning (4 a.m. Hawaii time), most of which needed my reply to approve a document or comment on a proposal. Is it really a vacation day if I end up spending five or six hours each day answering e-mail? It seems like I just moved my office a few thousand miles west.” — Chris
Question: “For several months, we have been receiving collection calls for employees and one employee in particular. Most of our employees are on the road, so they’re not available for phone calls. Lately, we’ve received “automated” calls, where anyone could answer the phone, answer the automatic questions and receive personal account information. I don’t want to give this employee a hard time since he is already having financial difficulties, but we really shouldn’t be receiving calls every day for him either. Any suggestions?” — Anonymous
Question: “For several months, we have been receiving collection calls for employees and one employee in particular. Most of our employees are on the road, so they’re not available for phone calls. Lately, we’ve received “automated” calls, where anyone could answer the phone, answer the automatic questions and receive personal account information. I don’t want to give this employee a hard time since he is already having financial difficulties, but we really shouldn’t be receiving calls every day for him either. Any suggestions?” — Anonymous
Question: "Our small company has a paid time off benefit for full-time employees. However, we do not have a policy addressing how much unpaid time off a part-time employee can request. We have a couple of employees who are requesting an inordinate amount of time off. Are there industry guidelines on developing a policy?” — Dawn
Question: "Our small company has a paid time off benefit for full-time employees. However, we do not have a policy addressing how much unpaid time off a part-time employee can request. We have a couple of employees who are requesting an inordinate amount of time off. Are there industry guidelines on developing a policy?” — Dawn
Question: “We’ve always printed our reports on one side of the paper but are considering switching to printing on both sides to reduce paper usage. However, I’ve never prepared multipage reports for duplex printing. Some  pages still will only have printing on the front side;some pages will have a letterhead. Are the changes done both in the printing process and in the copying process? What part is done in the Word document, what part is done through printing, and what part is done by the copier? How do I get started on this? Is there a web site I can go to?” — Diana Chase
Question: “We’ve always printed our reports on one side of the paper but are considering switching to printing on both sides to reduce paper usage. However, I’ve never prepared multipage reports for duplex printing. Some  pages still will only have printing on the front side;some pages will have a letterhead. Are the changes done both in the printing process and in the copying process? What part is done in the Word document, what part is done through printing, and what part is done by the copier? How do I get started on this? Is there a web site I can go to?” — Diana Chase
Question: “I am the Director of Human Resources in a small (fewer than 20 employees) software company in California. Whenever the company fires an employee for either not performing to company standards or violating any of the company’s code of ethics, my boss informs everyone why the employee was terminated. Is this a lawsuit waiting to happen?” — JJ
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