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Admin Pro Forum

Share best-practices with your administrative peers. Pose a question, offer advice, or just be a fly on the wall.

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Question: “A co-worker thinks it’s humorous to make rude hand gestures. We get along well, but for no apparent reason, she will ‘flip me off,’ thinking it’s funny. I have expressed my displeasure to her both in person and in an e-mail, telling her it’s inappropriate. What’s the best way to handle this in an office environment?” — Perplexed
Question: “A co-worker thinks it’s humorous to make rude hand gestures. We get along well, but for no apparent reason, she will ‘flip me off,’ thinking it’s funny. I have expressed my displeasure to her both in person and in an e-mail, telling her it’s inappropriate. What’s the best way to handle this in an office environment?” — Perplexed
Question: “I’m a union employee and currently work a 40-hour week, but I’d like to cut back to 32 hours per week. I can easily complete all my work in six hours a day, as I usually go looking for more work each afternoon. How should I approach my employer and what should I say in a formal letter asking for this accommodation?” — Anonymous
Question: “I’m a union employee and currently work a 40-hour week, but I’d like to cut back to 32 hours per week. I can easily complete all my work in six hours a day, as I usually go looking for more work each afternoon. How should I approach my employer and what should I say in a formal letter asking for this accommodation?” — Anonymous

QUESTION: As we enter the back-to-school season, office supplies have begun to disappear. Does anyone have any policy or procedure in place to thwart this type of behavior? In your experience, will a firm but diplomatic e-mail help? It's getting expensive and embarrassing as large quantities walk away.— K. in FL

QUESTION: As we enter the back-to-school season, office supplies have begun to disappear. Does anyone have any policy or procedure in place to thwart this type of behavior? In your experience, will a firm but diplomatic e-mail help? It's getting expensive and embarrassing as large quantities walk away.— K. in FL

Question: “I recently took a job where I supervise three administrative assistants. These employees have been working here for many years. They are all good workers, but each one has a different way of working; one goes above and beyond, one is very organized, and the other one does just what is needed. I work directly on a daily basis with the one admin who goes above and beyond. I don’t have daily contact with the other two admins because they are in different parts of the building. How do I supervise the other two and complete their performance evaluations?  I have set up meetings with them to discuss their daily routines, and I plan on setting up a monthly meeting with them. What else can I do?” — Linda
Question: “I recently took a job where I supervise three administrative assistants. These employees have been working here for many years. They are all good workers, but each one has a different way of working; one goes above and beyond, one is very organized, and the other one does just what is needed. I work directly on a daily basis with the one admin who goes above and beyond. I don’t have daily contact with the other two admins because they are in different parts of the building. How do I supervise the other two and complete their performance evaluations?  I have set up meetings with them to discuss their daily routines, and I plan on setting up a monthly meeting with them. What else can I do?” — Linda
Question: “I work with a team of four admins. We work for 30 to 70 people and use a shared Outlook inbox where managers put in requests for projects, meeting set-ups, etc. Generally, we monitor the inbox hourly, but lately we’ve had so many requests, several have fallen through the cracks. What’s the best way to organize this to ensure that we respond to all requests without any of the admins duplicating efforts? ” — Anonymous
Question: “I work with a team of four admins. We work for 30 to 70 people and use a shared Outlook inbox where managers put in requests for projects, meeting set-ups, etc. Generally, we monitor the inbox hourly, but lately we’ve had so many requests, several have fallen through the cracks. What’s the best way to organize this to ensure that we respond to all requests without any of the admins duplicating efforts? ” — Anonymous
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