Question: "Our home page features pictures of our entire staff; we each had to submit one. Obviously this is not the kind of thing that gets mentioned at a job interview as a requirement of the position, but it would have been nice to know that my photo and contact info would be broadcast online. I’m not sure I object enough to mention it, but I feel as if I should have control of where my image, title, and general location is posted, since as a first-year admin I’m not exactly a key player the public needs to know. Am I being too sensitive?” – Bonnie, Clinical Project Assistant
Admin Pro Forum
Share best-practices with your administrative peers. Pose a question, offer advice, or just be a fly on the wall.
Question: "My office produces so much written communication now that is seen by the public that I think it’s time we officially adopted some sort of style guide so that we’re not putting wildly different spellings and meanings out there. Does anyone have any experience with either picking a known one or creating their own from scratch? What’s the easiest route to go?” – Radi, Administrative Assistant III
Question: "Our CEO wants input about a fairly radical idea for reorganizing our office space. Because she thinks everyone’s gotten too insulated, which leads to secrecy, territoriality, gossip, and a lack of understanding of what other people do in their jobs, she wants to abandon all the offices and have everyone in one giant room with very low cubicle walls. Does anyone work in a setup like this? What do you think the effects would really be?” — Dale, Contract Service Specialist
Question: "Frankly, our admin team makes a lot of mistakes. We deal with a lot of paperwork and we create typos, overlook incorrect addresses, forget to format things correctly, mislabel files, etc. It’s all well and good to tell people to ‘be more careful,’ but there’s got to be a better way to put people into a mindset that cuts down on simple errors. Who’s got a solution?” — Pru, Executive Finance Assistant
Question: "It seems like every meeting we have follows the same pattern: People cover a lot of issues, make a lot of points, and then we walk out thinking, “Um, what actually gets done now?” We really need to buckle down and figure out a way to get everyone to think in terms of setting specific goals that are pursued right away, but it’s tough to control all the meaningless exchanges that make people feel like they’ve contributed but actually take us nowhere. Help!” — George, Front Office Coordinator
Question: "I’ll sometimes have weeks when I feel like I’ve totally lost my spirit and enthusiasm, only to bounce back the following week when things at work go well. It seems like every time I think I just don’t have what it takes to keep going with this job, it was just a phase—but I sure do keep experiencing those phases! What are the signals that I need to move on because the point of real, no-going-back burnout has finally come?” — Tula, Administrative Assistant of Budget