How much access must we grant when an employee asks to see his personnel file?

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in Office Management,Records Retention

Q. One of our employees has asked to review his personnel file. Must we grant his request?

A. An employee’s right to access his or her personnel file is governed by state law, which varies among the states.

Under Illinois law, employers generally must allow an employee to inspect certain personnel documents within seven days of a request, subject to rules and conditions. However, Illinois employers may require an employee to submit the request in writing before granting such access. They can also limit an employee’s access to a maximum of two times per calendar year.

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