Since 2004, employers have been authorized to use computerized versions of the federal Form I-9, Employment Eligibility Verification. Now U.S. Immigration and Customs Enforcement (ICE) is actively encouraging the practice.
Should you ditch paper I-9s and switch to electronic completion, filing and storage of workers’ employment eligibility information? For most employers, the answer is yes.
Here’s a rundown of the pros and cons.
Advantages of electronic I-9s
There are many reasons electronic I-9s are better than paper-based systems:
- Most of the major vendors (do a Google search for “electronic I-9 service vendor”) use web-based systems. That means you don’t have to install software—you’re good to go with an Internet connection and a web browser.
- Most systems force employees to enter complete information. The form won’t register unless it’s properly filled out.
- The better electronic I-9 systems...(register to read more)
- How to Fire an Employee the Legal Way: 6 Termination Guidelines
- Is it too late to call for a union election?
- Employee may be gone, but e-mails requesting ADA accommodations must live on
- Playing favorites: How to avoid unintended partiality in decisions, reviews
- Pennsylvania Wage Payment and Collection Act