Can we make staff provide emergency contact info?

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in Office Management,Records Retention

Q. We're cleaning up our personnel files and updating emergency contact information. Some employees don't want to provide their contact information. Is it legal for us to require them to give it to us?

A.
Generally, an employer is not legally obligated to maintain emergency contact information, nor is an employee legally obligated to provide such information.

If an employee does not want to provide the information, you might consider having him or her sign a statement to that effect. The statement should describe the consequences of not providing it—that if the employee requires medical attention, you will not be able to contact someone on his or her behalf.

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