Avoid Liability for ‘Porn Spam’ — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

Avoid Liability for ‘Porn Spam’

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in HR Management,Human Resources

Q. Some of our employees have been getting a lot of spam e-mail that advertises porn sites. I'm concerned that an employee will consider this junk as creating a hostile work environment. What can we do to protect ourselves? —M.C., Minnesota

A. Yours is a problem facing many employers. To protect your company, attack it in three ways. (1) Adopt an electronic communications policy making clear that computers can be used for company business only, and that visiting a Web site containing sexual material is grounds for discipline. (2) Invest in software that filters and screens your e-mail system based on sexual content. (3) Instruct employees to delete pornographic spam without opening the messages. In some cases, employees who get lots of porn spam may be accessing porn sites. Investigate and act promptly.

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